PMO Coordinator

Job Description

Role Purpose: 

The PMO Coordinator will be responsible for supporting the Project Management Office (PMO) and Operations teams in various administrative and coordination tasks. This role involves, including running meetings, taking notesresource scheduling, reporting and governance activities and resource scheduling for the CEM Team, adding value across the project landscape at Verisk SBS to help achieve successful SBS software delivery. 

To also provide support to the Project Management Practice Lead, for the Verisk SBS Operations Management team, including running meetings, taking notes, reporting and governance activities., across all the Verisk SBSProduct Line projects.
 

Main Responsibilities: 
Reporting and team engagement

Monitor, manage, and schedule resource bookings for the CEM team. Support the CEM team communications and escalations. Manage ad-hoc CEM reporting ( monthly team utilisation reports, overtime etc) Run weekly Operations meetings, recording minutes and actions. Follow-up with action owners as required. Collate the monthly Operations report and KPI figures for the team.  Any other duties commensurate to the grade of the role.

Project Execution, reporting and engagement:

The following activities will be required to be run independently for small change projects or to support (with guidance) a more senior project manager (PMII or PMIII) on medium to larger change projects.

Help support or run a small internal projects or initiatives ( Knowledge Sessions, Process Improvements). Provide delegated responsibilities from a project manager if required.  Apply updates to project documentation (plans, RAID and other project logs etc.) if necessary.  Create timesheet projects & tasks to support correct project tracking.  Review project effort booked and deviations from expected forecasts.  Obtain revised forecasts from the project team each week.  Maintain correct project documentation and milestone stage-gate audit in accordance with the Sequel project delivery process. Participate in team meetings, tracking actions and their output target dates for completion. Support the project manager where required to manage project issues and risks.  Build good working relationships with team members.

Qualifications

Knowledge and Experience: 
Essential

Attention to detail. Good knowledge of Microsoft Project, Word, Excel, PowerPoint and Outlook. Ability to work on assigned tasks with little supervision. An awareness of project delivery methodologies (PMP, Agile).

Desirable

Previous experience within a software development environment. Insurance domain knowledge is advantageous but not essential.

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