Adminitrative Assistant

Why working at Eurofragance?

• In Eurofragance you will be part of the exciting world of smells and fragrances.
• You will grow and learn in a company in constant growth and expansion.
• You will have the opportunity to develop your career working with top professionals.
• You will be part of a Global Company with HQ in Spain and subsidiaries in Dubai, Singapore, Mexico, Turkey, India and China.
• You will practice your language skills in a global and multicultural environment.
• We praise diversity and we are an inclusive company; therefore, we welcome candidates with a disability that would like to apply to work with us.
• You will feel you play a role in society thanks to our Corporate Social Responsibility policy and our commitment to the Environment, which we demonstrate on a day-to-day basis with actions such as the Volunteering Day.

• At our company, we're committed to creating an inclusive work environment where everyone feels welcome, regardless of their gender, age, sexual orientation, or any other factor. We encourage candidates from all walks of life to apply for this job vacancy, and we extend a particularly warm welcome to those with disabilities.

We are Passion, Performance & Entrepreneurship, we are Eurofragance

Mission:

Give support to the Project Managers and Fragrance Evaluation department.

Functions:

• The main function of the chosen person will be to give support the team of Project Managers: Fragrance Development Managers at Eurofragance.
• Take responsibility for the various administrative tasks for the Project Managers team: Preparation of documents, content writing, data management in Excel and SAP, coordination of visits, organization of meetings, file management, document classification, support in the organization of specific events.
• Ensure the correct management and introduction of data in our internal Excels files, SAP and internal software. Be able to understand the information that must be included in each system and fill it in properly.
• Organize the material of the fragrance evaluation department.
• Propose administrative improvement actions to increase the efficiency of the department.
• Support the team of Project Managers, Fragrance Development Managers, in the preparation and testing of fragrances and perfumes that have been previously prepared in the laboratory.
• Prepare the olfactory tests so that the fragrances can be evaluated in the olfactory stands.
• Ensure the internal fragrance library/storage is up to date, new codes, replace old ones.
• Set up of weekly or bi-weekly meetings for smelling new fragrances. For that the person will be in charge of requesting the samples, coordinating the meetings, ensuring marketing material is ready for the meeting, and follow up.
• Responsible for maintaining the market product in our physical storage and keep and excel tracking system.

Educational Background:

• Previous experience in the secretarial and administrative area will be highly valued.

Experience required:

• A minimum of 2 years in administrative tasks.

Languages and level:

• English (High)
• Spanish (High)

Key Knowledge:

• Office Window (Powe Point, Word and Excel)
• SAP. (Desirable)

Personal Competencies:

• Ability to multitask in various tasks.
• Methodical and / or orderly person.
• Good disposition to carry out mechanical and repetitive tasks.
• Good communication skills

What do we offer?

• Flexible work schedule.
• Focused in reaching work/personal life balance.
• Casual and cool dress code
• Be part of a multidisciplinary team.
• Stay healthy and active with free gym and paddle courts at the office.
• Perfume Boutique: low-priced perfumes exclusively for our employees.
• Brand new offices in Sant Cugat (just 20 minutes driving from Barcelona city). ️Very Close to "Sant Joan" FGC Train Station.

Please submit your CV in English