Operations Assistant

Summary

This is a key support for the Iberian Incyte organization and the connection with Incyte person will support locally Finance and has direct communication with HQ in Morges in these regards.

Duties and Responsibilities

Back Office support:

·Meet and greet visitors

·Incoming Phone calls

·Courier reception

·Courier shipments

·Stationary purchase

·Office Electricity Reports

·Meal allowance orders

·Traffic fines

Finance support:

·New vendor in SAP/Ariba

·Atlas project related PRs

·Invoices management

·Bank guarantee management

Legal support:

·Transparency (PT) reports

·Transparency CAM (SP) report

·Transparency Farmaindustria (SP) report

·Translations reviews from Legal USA

·Public Authorities Notifications

·Tender procedures

Logistic support:

·Cycle meeting and Congress logistic bookings

·Staff and visitors lunch in the office

Requirements

·Commercial education with a minimum of 2 years administrative experience

·Proficient user of MS Office package and finance software (SAP/ATLAS, ICE 360)

·Service-oriented and problem solving skills with the ability to work independently and anticipate challenges.

·Excellent communication, interpersonal and organizational skills

·Fluent in English. Other European languages e.g. French/Italian/German would be an advantage

·We are looking for an energetic, enthusiastic and flexible team player with a professional appearance.

·Ideally experience of working in the Pharmaceutical Industry who has a good knowledge of the area/business and who knows where to “go to” would be an advantage

Disclaimer: The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to change or modify such duties as required.

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During the process, you may be asked to respond to questions that will screen out your application if you do not meet certain objective criteria required by the job. You can learn more about this process .

You may have the right to access, delete, restrict, edit, move, or object to the use of your personal data. You may also have a right to report concerns to the authority responsible for data privacy in the country where the position is based or where you live or work. 

You can learn more about Incyte’s data protection practices . By accessing this link you can learn about the types of personal data we collect, how we use it, whether collection and processing is optional, sources of the personal data we process, how it is shared, where it is stored or transferred to, how long we keep it, and contact information for Incyte, Incyte’s data protection officer, and your supervisory authority (if applicable).

Please contact privacy@ if you have any questions or concerns or would like to exercise your rights.