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Financial Controller

hace 4 meses

Cerdanyola del Vallès, España Instron A tiempo completo
Job Description

1. Maintenance of General Ledger to Trial Balance:

All inherent bookkeeping activities, including but not limited to: 

Accounts Payable

  • Processing of local supplier invoices and Intercompany Purchases, including disbursements
  • Reconciliation of Agents’ Commissions
  • Quarterly processing of intercompany Royalties

Accounts Receivable

  • Entry of invoices in both local accounting systems and the Government portal. Electronic invoicing for Public Entities as required
  • Bad debt management, including credit collection of past due receivables
  • Intercompany invoicing as required

Monthly Reporting

  • Preparation of the monthly reporting package, including accruals, prepayments and month-end journals for EU based HQ.
  • Monthly FRIDA reporting of Actuals and Selected Data, with Balance Sheet submissions on a quarterly basis.
  • Monthly Intercompany Inventory Report
  • Monthly Conversion Costs Report
  • Maintenance of Service Parts Inventory
  • Reconcile monthly Shipments report and analyze variances to expected margins

Other Reporting and Tax

  • Annual Statutory accounts including reconciliation to management accounts and FRIDA Bridge.
  • Preparation of Audit information (Internal and External).
  • Assist with local tax returns, including VAT, and related payments
  • Intrastat submissions
  • Maintain up to date Tax Clearance Certificates
  • Planning / forecasting, including related FRIDA submissions.
  • Reports for Country Controller (Suppliers and Tax Information or any required information)
  • Information reports of Plastic Tax, Envelopes tax and CBAM

Cash and Banks

  • Regular bank reconciliations
  • Tender submissions and Bank Guarantee preparation

Fixed Asset

  • Maintenance of Fixed Asset Register and physical checks
  • Capex preparation and conservation according to ITW policy

Payroll & Benefits Administration

  • Weekly processing of employee expenses using Concur and administration of company credit card scheme.
  • Monthly Payroll processing via bureau
  • Quarterly salary submission for Life Insurance
  • Management of company car lease programme
  • Maintain worked hours records by employee
  • Control of staff advanced payments
  • Maintain Working Control System
  • Maintain annual medical certificates
  • Mobile phones management and SIMs and control of their spend
  • Any other ad-hoc HR requirements
  • Monthly meetings with HR representatives for ITW España, S.L to align Equality program, LGTBIQ+ and other reports.
  • Provide for the annual report of employees current data (salary, studies, schedule, etc…) for the Country controller.

2. Office Management and General Administration to include:

  • Management and negotiations of utilities contracts
  • Maintenance of the office facility including arranging for any repairs as necessary
  • Ensure office IT systems working correctly and liaise with Instron IT when required
  • Control of GDPR as Data Protection Officer
  • Preparation and Maintenance of the Model of Detection and Prevention of Crime in Spain. (Yearly)
  • Any other activities inherent to the responsibilities of an Officer Manager

Qualifications

  • Educated to degree standard or equivalent in Business and Finance - Preferable
  • Other Finance related qualifications would be desirable

KEY COMPETENCIES

  • The ability to work in an international context, understanding the requirements of both local Spanish and wider corporate compliance requirements.
  • A willingness to work with a variety of stakeholders, successfully managing their expectations and requirements.
  • Experience of working under both Spanish and US GAAP environments.
  • An ability to work independently.
  • Fluency in both spoken and written English
  • Able to prioritise and multi-task
  • Strong team player
  • Detail oriented with keen eye for improvement
  • Excellent communication skills; verbal and written
  • Flexible, resilient and demonstration of a positive, 'can do' attitude
  • Champion of the Instron and ITW culture
  • Strong interpersonal skills and confidence to work at various levels of the organisation


Additional Information

Travel may be required to our European offices on an ad-hoc basis.

This is an opportunity to join a successful team where you can make a significant impact.  Enjoy a competitive compensation and benefits package.

To apply, please submit your CV with a covering letter (both in English) stating your interest and suitability for the role.

Instron is an equal opportunities employer.