Proposal and Contract Manager

The Aixial Group is an International Contract Research Organization (CRO), a member of the ALTEN Group, with offices located in France, UK, US, Belgium, Denmark, Sweden, Switzerland, Romania, and India.

The CRO occupies a unique position in the clinical research industry, supporting biotech in clinical trials across all phases (Ph. I - IV) and non-interventional studies, as an expert in the operational delivery of clinical trials. Our vision is to conduct clinical trials better than anyone else, to help patients and ultimately save lives. We have earned a strong reputation for successfully delivering complex, demanding and innovative clinical trials, with specialist therapeutic expertise in oncology, cell & gene therapy, radiopharmaceuticals and rare diseases.

We are currently looking for an enthusiastic and talented Bid Manager. This role can be home-based in EU where we have the ability to hire. 

Core Accountabilities:

Assist with the creation, administration and overall management of Aixial Group contracts and proposals activities.

Responsibilities include:

• Prepare proposals, contracts and contract amendments. Responsibilities include proposal and change order preparation, payment schedule generation, task order creation, internal budget and client grid completion.
• Provide accurate and timely tracking and reporting of contract and proposal data.
• Submit deliverables accurately and timely.

Principal Responsibilities:

1. Contracts, Proposals and Change Orders

• Work with Subject Matter Experts ("SMEs") in CRO Operations, Technology and Business Operations to prepare documentation for confidentiality agreements, proposals, contracts, and change orders
• Manage the proposal or change order process, setting timelines for completion including critical path interim milestones and accountabilities, and contingencies in the event these milestones are not achieved. Proactively escalate issues and /or propose solutions to meet target delivery dates
• Use technical and creative writing skills to ensure documentation clearly articulates Aixial Group attributes, service offerings and contractual limitations
• Use commercial, fiscal and budgetary skills to develop budgets that match the service offering included in the proposal or change order. Includes ensuring contained costs are accurate and justifiable
• Create payment schedules and terms to ensure cash neutrality and conformance with company standards for review with Senior Management
• Liaise, directly or indirectly, with clients to revise proposals, contracts and change orders as requested
• Quality check deliverable prior to submission to clients
• Provide ad-hoc analysis as requested to assist the company management

2. Special Projects

• Lead special projects to improve the quality of Aixial Group departmental procedures and tools.

3. Travel

• Minimal travel may be required for internal training, internal meetings, and/or client meetings

Additional

The above job description in no way states or implies these duties are the only duties performed by this employee.  The incumbent is expected to perform other related duties necessary for the effective operation of the department and company.

The Company reserves the right to change or alter any of the above duties and responsibilities according to the operational needs of the department and Company.

Essential Work Experience, Qualifications and Knowledge:

• Bachelor's Degree in a business field, or a life science degree with equivalent work experience
• Experience in a CRO or pharma/biotech outsourcing company in a similar role
• Strong Microsoft Excel and Word skills
• Excellent communication skills

Desirable Work Experience, Qualifications and Knowledge:

• 2+ years' experience in a CRO or pharma/biotech outsourcing company in a similar role

Core Values and Guiding Principles:

The Bid Manager is required to exhibit and demonstrate the following values

• Client focus: Satisfaction and Solutions
• Dependability: Competence and Quality
• Trustworthy: Open and Honest
• Innovative: Approaches
• Winners: Win-Win

Planning and Organisational Skills:  Good time management skills

Communication and Teamwork: Good communication skills

People Leadership: Constant communication with proposal team during development.

Languages: English is mandatory

Technical

• Technical and creative writing skills
• Commercial, fiscal and budgetary skills

For more information on Aixial Group recruitment and consideration for other opportunities, please review the recruitment statement on our careers page -

Please be aware that we do not accept resumes from outside agencies or recruiters unless specifically requested by Aixial Group CRO Talent Acquisition. Unsolicited agency or recruiter resumes will not be eligible for referral fees and will be considered candidates Aixial may directly contact for employment application.