Academic Innovation Scaling Assistant

Overview:

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's

Operations Departmentis looking for an Academic Innovation Scaling Assistantto join its team

The Academic Innovation Scaling Assistant will provide operational and administrative support for the execution of digital transformation and scaling the academic innovation projects within IE University. This role will assist in data collection, documentation, coordination of meetings and training sessions, and ensure smooth communication among project stakeholders.

This position is ideal for a proactive and detail-oriented professional interested in innovation, technology, and educational processes.

Why IE University?

With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.

Our Purpose

At IE University, we foster positive change through education, research, and innovation.

As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.

Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.

Our People

At IE we are:

• People-driven
• Change Builders
• Autonomy Enthusiasts
• Communication Enthusiasts
• Knowledge Champions

We are looking for a person to join a full-time position in Madrid - IE Tower,

Responsibilities:

Your role as a Academic Innovation Scaling Assistant will involve:

• Support the planning and execution of academic innovation and digital transformation projects.
• Collect, organize, and analyze data to support process mapping and decision-making.
• Prepare reports, documentation, and presentations for internal and external stakeholders.
• Coordinate meetings, workshops, and training sessions related to project implementation.
• Assist in user testing, feedback collection, and incident tracking during tool deployment.
• Maintain updated documentation and project records in shared platforms.
• Research tools, trends, and best practices in educational technology and process improvement.
• Provide administrative support to the Associate Director and ensure effective communication among teams.

Key Competencies

• Strong organizational and multitasking skills.
• Attention to detail and accuracy in documentation.
• Effective communication and teamwork abilities.
• Proactive, adaptable, and eager to learn.
• Interest in innovation, digital tools, and academic processes.
• Capacity to manage priorities and meet deadlines in a dynamic environment.
• Customer-oriented approach and service mindset.

Qualifications:

To thrive in this role, you should possess the following qualifications:

• Bachelor's degree level.
• Fluent in English and Spanish (written and oral).
• 1–2 years of experience in project coordination, administrative support, or operations (preferably in academic or innovation contexts).
• Proficiency with Office 365, Google Workspace, and collaboration tools
• Basic knowledge of data visualization or reporting tools (Excel, Power BI desirable).
• Strong sense of responsibility, organization, and teamwork.

Unleash your full potential and make an impact. The next move is yours

If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.

At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.