Office & administrative manager
hace 4 días
About Methinks
Discover the future of healthcare with Methinks AI, a pioneering deep-learning company based in Barcelona, just steps from the sea. We are transforming stroke assessment through AI, helping doctors make faster and more accurate decisions when every second matters.
At Methinks, we start with a real clinical need. Our work has a direct impact on patients' lives, and our culture reflects that: collaborative, curious, and driven by meaning.
Job Purpose
We are seeking a proactive and highly organized Office Manager to support the smooth day-to-day operations of Methinks AI. This role is key to ensuring efficient administrative processes, effective office management, and reliable support across finance, HR and operations.
The ideal candidate is hands-on, detail-oriented, and comfortable working in a fast-paced startup environment, combining administrative with basic finance and executive support.
Duties and responsibilities
- Manage day-to-day office operations, including suppliers, facilities, and general administration
- Support basic finance and accounting tasks such as invoice processing, expense tracking, and coordination with external accountants
- Assist with budget tracking, reporting, and internal documentation
- Coordinate HR and onboarding processes and support internal communications
- Provide administrative and executive support, including calendar management, travel arrangements, and documentation
- Organize team culture initiatives, events, and internal logistics
- Provide support for social media, marketing, and communications content coordination
- Maintain organized records, contracts, and operational documentation
Competences
- 3+ years of experience in office management, administration, or similar support roles
- Strong organizational skills with the ability to multitask and prioritize effectively
- High attention to detail and ability to handle confidential information
- Solid working knowledge of office tools (Microsoft Office)
- Fluency in English; Spanish proficiency is a plus
Desirable skills
- Basic knowledge of finance, accounting, or bookkeeping
- Basic knowledge of or interest in social media or marketing management
- Experience working in startups or scale-ups
- Ability to work autonomously in a dynamic, fast-changing environment
- Interest in health tech or AI-driven companies
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