Office Manager

hace 2 semanas

Madrid, Madrid, España Refinery89 A tiempo completo

Office Manager (Madrid)
This is an in-person role based in Madrid. Applicants must already reside in Madrid. Remote work is not possible for this position.

Refinery89 is looking for a proactive, organized, and people-driven
Office Manager
to keep our fast-paced Madrid office running like a well-oiled machine. If you thrive on bringing structure to chaos, love creating a great workplace experience, and enjoy being the go-to person everyone can rely on — we want to meet you

What You'll Do:

  • Oversee day-to-day office operations to ensure our 800m² Madrid headquarters run smoothly and efficiently.
  • Manage office supplies, vendor relationships, and maintenance providers to keep the workplace functional and pleasant.
  • Support onboarding and offboarding processes in coordination with our HR department.
  • Act as the main point of contact for all facility-related topics, including coordination with building management and service providers.
  • Organize company events, Friday gatherings, and team-building activities that strengthen our international culture.
  • Assist in travel arrangements, meeting scheduling, and calendar coordination for leadership and visiting staff.
  • Ensure health, safety, and compliance standards are met within the office environment.
  • Handle incoming correspondence, packages, and manage general inquiries to the Madrid office.

Who We're Looking For:

  • Natural Organizer: You're detail-oriented, structured, and love optimizing workflows.
  • People Person: You bring positive energy and make everyone feel welcome, whether it's a new hire or a visiting executive.
  • Multitasker Extraordinaire: You can juggle multiple priorities without breaking a sweat.
  • Problem Solver: You anticipate needs before they arise and always find practical solutions.
  • Communication Pro: Fluent in English and Spanish, both written and spoken. You know how to communicate clearly and diplomatically with colleagues and vendors.
  • Independent & Reliable: You take ownership of your responsibilities and follow through with minimal supervision.

Some definite pros that will make you stand out:

  • 2+ years of experience in office management, administrative assistance, or operations coordination.
  • Previous experience in a startup or international environment.
  • Familiarity with tools like Google Workspace, Slack, and basic Excel or accounting knowledge.
  • Experience coordinating company events or managing small budgets is a big plus.

What You Can Expect from Us:

  • Be part of a Dutch workplace and experience all the benefits of working for The Netherlands Egalitarian work culture, casual dress code, and clear, direct communication — we like to keep things efficient and open.
  • A beautiful, newly refurbished 800m² office in Cuatro Caminos (Madrid).
  • Competitive compensation and nice perks (24 holidays per year, new equipment, Friday gatherings, and yearly company retreats).
  • Supportive international team environment where your contribution truly matters.
  • Growth opportunities as the company scales — you'll be at the heart of it all.

Ready to help us keep the Refinery89 engine running smoothly? Apply today and become the backbone of our Madrid office

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