Events Specialist

Events Specialist

As part of our ambitious growth strategy, Top Employers Institute is looking for a hands-on, detail-oriented Events Specialist to support the planning and delivery of events across the globe, with a focus on delivery in Southern Europe, Eastern Europe, and Middle East regions. Reporting into the Head of Events (based at HQ in Amsterdam) with a dotted line into the regional marketing manager, you will play a vital role in executing engaging, high-quality experiences that support client engagement, recognition, and business growth. This role is ideal for someone with strong project management skills, experience in event production (both online and in-person), and a proactive, collaborative mindset. You'll work closely with regional and global colleagues, as well as external vendors, to bring our event concepts to life, from flagship client Certification Celebrations to targeted sales and executive events. Success in this role will be measured by contribution to client retention and renewals, pipeline growth, event satisfaction and engagement, and stakeholder satisfaction.

Key responsibilities 

Event execution & logistics

· End-to-end production of regional events, including Certification Celebration, People Summits, Executive Dinners, sales events and sponsorships

· Manage logistics, venue and vendor coordination, registration, timelines & budgets

· Ensure brand consistency and event quality across all touchpoints

· Collaborate with HQ teams on event formats, playbooks and creative assets

· Oversee on-site delivery, troubleshooting, and delegate experience

Stakeholder coordination & communications

· Act as the main point of contact for regional events, liaising with the regional marketing manager,  head of events, content and campaign teams, client success, and commercial teams

· Ensure clear roles, timelines & communication with regional & global stakeholders

· Prepare briefing documents, project timelines and wrap-up reports

Content & collateral coordination

· Support the localisation and production of event content in line with central guidelines and following the content roadmap

· Coordinate with speakers, internal contributors and content teams

· Ensure all materials are prepared, approved, and available ahead of each event

Process improvements & reporting

· Track and report on event performance and ROI

· Contribute to the continuous improvement of processes, tools and templates

· Ensure compliance with internal policies and event best practices

Key Success Competencies

· Company-wide: collaboration, customer focus, global perspective

· Role-specific: attention to detail, planning & execution, problem solving, ownership, accountability, negotiation, communication

Qualification Criteria

· Minimum 3 years' experience in event planning/production, ideally in a B2B or international context

· Strong organisational skills with the ability to manage multiple projects and deadlines

· Experience working with external vendors, venues and production partners

· Comfortable working across cultures and time zones

· Strong communication skills in both Spanish and English (required); understanding Italian language is required as well. 

· Willingness to travel for events as needed

Additional Details

· Tools used: Salesforce, Pardot, Microsoft Office, , Canva, Google Analytics, Cvent

· Work model: Remote-first with occasional in-person meetings and event attendance

· Team culture: Highly collaborative, international, and mission-driven

Top Employers Institute offers

· Competitive remuneration (monthly salary + variable pay)

· Solid benefits and flexible working conditions (human centric)

· We pay you to pay it forward; 2 days company paid volunteering time off (VTO)

· Dynamic, open, international and professional business culture

· Plenty of room for initiatives and own responsibility

· Work in a growing organisation with colleagues from all over the world

· Leader in HR, relied on by global clients such as DHL, Novartis, and PepsiCo

· Fast growing company backed by HAL Investments, Netherlands

Top Employers Institute is an Equal Opportunity Employer. We respect and celebrate each other's differences. We know that a diverse workforce enhances our success. We are conscious that having the freedom to be yourself is the basis of sustainable growth. To us, it doesn't matter where you were born, what you believe in, how old you are, what you look like, or who you love. We actively promote and depend on the diversity of thought, skills, and capabilities in our project teams to serve our international consumer base in the best way possible. We believe that different perspectives and backgrounds actually lift Top Employers Institute to new heights and increase our way of thinking for a better world of work. Join us, as there is a place for you here

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