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Bilingual EA to Executive Chairman and Senior Management

hace 2 semanas

Madrid, Madrid, España Victoria Selection & Search A tiempo completo

Our client, a rapidly expanding Tech firm who provide solutions for various sectors, is currently looking for a highly experienced Bilingual Executive Assistant to support the Executive Chairman and Senior Management team.

The remit for this position is fairly elastic, however predominately includes:

  • Manage a frequently changing agenda for the Executive Chairman and Senior Management, ensuring seamless coordination across global time zones (USA, Middle East, Asia)
  • Anticipate urgent and strategic needs, build in buffers within diary for unexpected changes, react swiftly to last-minute occurrences whilst exercising sound judgement at all times
  • Coordinate complex international travel (multi-stop itineraries), including flights, hotels, security requirements, visas and passport management
  • Liaison and relationship/rapport building with internal/external stakeholders, including government bodies and strategic partners
  • Inbox management: Screening, filtering and prioritisation of emails and calls. Act as gatekeeper and key liaison between business areas for Chairman
  • Ensure Chairman and Senior Management are well prepared for meetings, compiling and distributing relevant information and materials prior and post meetings
  • Ensure that all deadlines are met and monitor schedules associated with the Chairman's commitments
  • Prepare and organise board meetings, executive meetings and high-level events (with support from the Office Manager)
  • Produce and proofread high-quality documentation, presentations, briefs and reports (English and Spanish)
  • Ensure confidentiality and discretion when handling sensitive data, including classified or restricted information
  • Approximately 20% of remit covers Private PA duties: personal appointments, travel, household coordination and liaising with trusted service providers

Candidates must be bilingual in English and Spanish (spoken and written) and a relevant University Degree is preferred. A minimum of 8-10 years of experience supporting C-level Executives, Chairman/President or business founders is required (ideally in international, high-growth/fast-paced environments and with over 500 employees). Candidates will be able to manage standard Tech with ease (Microsoft Office, VC, Slack) whilst also grasp new technologies quickly.

The ideal candidate will be resourceful, a strong communicator, completely trustworthy and able to switch gears quickly to keep up with the pace the Chairman favours working at. A strong business acumen will stand the chosen candidate in good stead in order to fully understand and support the company's direction of travel.

Location - Madrid

Salary - Dependent on experience

Timetable - 7.30/ /19.00 (Fridays: 7.30/ /15.00)

Hybrid - 1 day WFH

Contract - Permanent

Incorporation - Q1 2026

We are an equal opportunity employer and operate in full compliance with Spanish and EU non-discrimination laws.

This job description is protected under intellectual property law and may not be reproduced or used externally without prior written consent.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.

Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.

Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.

Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.