Coordinator Tender and Administration

Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology?

At Beckman Coulter Life Sciences, one of Danaher's 15+ operating companies, our work saves lives—and we're all united by a shared commitment to innovate for tangible impact.

You'll thrive in a culture of belonging where you and your unique viewpoint matter. And by harnessing Danaher's system of continuous improvement, you help turn ideas into impact – innovating at the speed of life.

At Beckman Coulter Life Sciences, we know time is the most critical facet in the laboratory today: time to get life-saving therapies to patients faster; reclaiming time by automating tedious manual workflows; and saving time spent addressing erroneous or complex results.

We are partners in time and accelerate answers to critical questions through the power of automation. We develop innovations for scientists by scientists, with many of our 3,300+ global colleagues coming from the laboratory.

It's all part of our time-tested approach to bringing meaningful innovations at the speed of life since 1935. And we're just beginning. Working together, let's put our time and talents together to advance human health for tomorrow.

Learn about the Danaher Business System which makes everything possible.

The Coordinator Tender and Administration is responsible for supporting Iberia Tenders, Sales Admin and Marketing activities.

This position reports to the Sales Administration Supervisor (Selling & Marketing ) for Spain , Portugal , France and Switzerland and is part of the European tender & Sales Admin department located in Madrid (Spain) and working remotely to cover Iberia (Spain & Portugal) and as back up for European colleagues if needed

In this role, you will have the opportunity to:

Iberia Tenders

• Taking the lead in identifying and advising tender teams on steps to mitigate potential contractual and commercial risks.
• Support and collaborate with different departments within the Beckman Coulter Life Sciences commercial organization (Sales, Application Support and Field Marketing) to help achieve yearly sales targets.
• Manage overall contract terms and conditions, compliance and integrity.
• Review tender agreements.
• Monitor new tender opportunities and the tender submission process for formatting, completeness, consistency and compliance.
• Take total responsibility for the tender process, including expressing interest in forthcoming contract opportunities, completing pre-qualification questionnaires and submitting high-quality tenders in a timely manner.
• Ensure that documentation is submitted in accordance with deadlines and requirements.
• Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.
• Analyze and study of tenders, evaluate requirements and draft and prepare the administrative documentation
• Drafting and preparation of the envelope technical documentation in collaboration with the corporate staff.
• Drafting and preparation of the envelope economic offer, in accordance with the Commercial Department.
• Maintain tender files and arrange their archiving upon Tender completion.
• Prepare Tender status reports and expected timelines on a regular basis.
• Send the contract and all necessary documents for its conclusion.

Iberia Sales Admin:

• Enter signed contract information into our Oracle data system and liaise with the relevant departments, such as order entry and service, to ensure fulfilment of customers' contracts. Answering enquiries from customers or employees regarding contract details.

• Create new customers, suppliers and products in Oracle.

• As part of our daily sales efforts, the sales administrative assistant will coordinate and manage instrument and product demonstrations/movements in cooperation with the local sales, service and applications teams.
• Invoice tracking
• Manage online connections and external controls.

Iberia Marketing Support:

• Contributes to the creation and maintenance of various marketing type contracts (e.g. sponsorship, speaker, referral client).
• Supports local field sales and marketing teams in planning and executing marketing and sponsorship events.
• The sales administrative assistant is also responsible for translations of marketing materials through the translation service provider).

Back up for European colleagues if needed.

The essential requirements of the job include:

• Education: Law degree / Bachelor or similar
• Experience: Minimum of 5 years ´experience in the same role preferably in the diagnostic or chemical/pharmaceutical sector.
• Minimum 5 years of experience in bid management, preferably in the hospital sector
• Knowledge of regulations and procedures, particularly the Procurement Code
• Good knowledge of written and spoken English & Portuguese

French is a plus

Join our winning team today. Together, we'll accelerate the real-life impact of tomorrow's science and technology. We partner with customers across the globe to help them solve their most complex challenges, architecting solutions that bring the power of science to life.

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