Country Representative

Country Representative & Local Operations Specialist – Spain (Madrid or Barcelona)

 
Location:
 Madrid or Barcelona, Spain

 
Apply via email:
 

 
Company Page:
 Vanzbon Group (LinkedIn)

Position Summary

Vanzbon Group is looking for a 
Country Representative & Local Operations Specialist
 to support client delivery and local coordination in Spain.

This is a 
hands-on role
 combining local representation with day-to-day operational execution: supporting company setup, coordinating with authorities and service providers, and acting as the primary local contact for our regional and HQ teams.

The role is ideal for professionals with practical experience in corporate services, legal/admin, or accounting/tax environments in Spain, who are comfortable working in both 
Spanish and English
.

Key Responsibilities

• Act as the primary local contact for Spain-related projects, representing Vanzbon in interactions with clients, advisors, and service partners when needed.
• Support company incorporation and amendments with the 
  Registro Mercantil
   and other relevant registries.
• Coordinate with the 
  Agencia Tributaria
   for 
  NIF/CIF, tax registrations, and basic VAT (IVA) or corporate tax-related procedures
  .
• Assist with documentation and processes for municipal or regional business licences and operational permits where required.
• Liaise with notaries, banks, and other intermediaries to support account opening, document notarisation, apostille, and related formalities.
• Prepare, organise, and submit application files; monitor deadlines and follow up on pending cases with authorities and service centres.
• Clarify procedural steps, required documentation, and applicable fees with government offices and public portals.
• Maintain structured digital records of applications, approvals, contracts, and correspondence.
• Join regular coordination calls with regional/HQ teams in 
  English
  , providing status updates, explaining local processes, and flagging potential issues.
• Summarise regulatory or procedural insights into brief internal notes, checklists, or SOP drafts for future projects in Spain.

Qualifications

• Bachelor's degree in Business, Law, Accounting, Public Administration, International Relations, or a related field.
• Around 
  2–4 years of relevant experience
   in corporate administration, professional services, legal/admin, accounting firms, or similar roles in Spain.
• Familiarity with 
  company registration, NIF/CIF processes, basic tax/VAT procedures, and municipal licensing
   is highly valued.
• Experience interacting with authorities such as 
  Registro Mercantil, Agencia Tributaria, town halls, or regional agencies
   is an advantage.
• High working proficiency in both Spanish and English
   (spoken and written): able to join meetings and prepare written updates in English.
• Strong coordination, follow-up, and documentation skills.
• Legally eligible to work in Spain.

Skills & Competencies

• Hands-on, execution-focused work style; willing to contact and visit offices to clarify procedures when necessary.
• Strong sense of ownership and responsibility in managing tasks, timelines, and expectations.
• Ability to manage multiple files and stakeholders in parallel while keeping documentation accurate and organised.
• Clear, concise written communication and confidence using online government portals and office productivity tools.
• Professional, discreet, and service-minded when dealing with clients and internal teams.

About Vanzbon Group

Vanzbon Group
 is an international corporate services and structure advisory firm operating in more than 30 countries across Europe, Asia, the Middle East, Africa, and Latin America.

We provide end-to-end solutions in 
company formation, accounting, taxation, and compliance
 for businesses expanding into new markets and managing cross-border structures.

Spain is an important part of our European network, and this role will be central to executing client projects and building local capabilities.

Commitment to Fair Hiring

Vanzbon Group follows fair, transparent, and merit-based recruitment practices.

All employment decisions are based on professional qualifications, relevant experience, and job-related competencies.