Office coordinator . Madrid

Office Co-ordinator. Madrid , Spain

Fuller Technologies is a leading innovator in the cement industry, delivering cutting-edge solutions to clients across the globe. We pride ourselves on our collaborative culture, commitment to excellence, and focus on creating a dynamic workplace where our teams thrive.

As we expand our operations in Spain, we are moving to a brand-new office location, and we are looking for a proactive, organized, and service-minded Office Coordinator to help us ensure a smooth transition and maintain a professional, welcoming environment for our employees and visitors.

Your  Responsibilities

Office & Facility Management

• Oversee daily office operations and ensure the office is organized, functional, and welcoming.
• Manage vendors and service providers, including cleaning, maintenance, and office supplies.
• Assist with the move to the new office location, including coordination of logistics, setup, and onboarding of new facilities.
• Maintain office equipment, assets, and resources to ensure smooth day-to-day operations.

Employee & Visitor Experience

• Serve as the primary point of contact for visitors and support a positive office atmosphere.
• Coordinate office events, celebrations, and internal gatherings.
• Support employee engagement initiatives and contribute to a collaborative workplace culture.

Administrative Support

• Manage office-related purchases, budgets, and contracts.
• Support the Country Head with administrative tasks, meetings, and reporting.
• Maintain clear documentation of office procedures, policies, and communication.

Finance and tax

• Assist on preparation of Income tax return by preparing documents.
• Assist in the statutory accounts process.
• Ensure payments on time for VAT and Taxes.
• Provide insights into reporting and cost spending

Who We Are Looking For
We are looking for a structured, proactive, and service-oriented professional who enjoys supporting teams behind the scenes. The ideal candidate is organized, detail-oriented, and able to manage multiple tasks in a fast-paced environment.

Qualifications & Skills

• Previous experience in office coordination, administrative support, or facilities management.
• Strong organizational and problem-solving skills.
• Excellent communication skills, with the ability to interact with employees, vendors, and stakeholders.
• Hands-on, practical approach to tasks and challenges.
• Ability to manage multiple priorities effectively.
• Fluency in Spanish and English, both spoken and written.
• Proficiency in Microsoft Office and comfortable with digital workplace tools.
• Experience with basic finance tasks within VAT and controlling

Bonus Points For

• Experience managing office relocations, setups, or renovations.
• Familiarity with workplace efficiency and sustainability initiatives.
• Experience in a corporate or international environment.
• Strong interpersonal skills and a positive, approachable attitude.

What we offer

• Be part of an exciting new chapter as we move into our new office in Spain.
• Collaborate with talented teams across the company.
• Flexible work environment promoting work-life balance.
• Opportunities for professional growth and development.
• Contribute to building a positive and engaging workplace culture from the ground up.

As an equal opportunity employer, Fuller Technologies  embraces diversity and equality by promoting an environment of inclusion. We encourage applicants of all backgrounds and perspectives to apply - the more diverse our employees are, the stronger our team is. In our commitment to equal opportunity and eliminating bias, we kindly request that you exclude personal information such as age, ethnicity, marital status, number of children, and photographs from your application materials.

Application and contact

Questions about the position may be directed to . Please apply by clicking "apply" on this page. Kindly note that we will be reviewing applications on an ongoing basis so please apply as soon as possible.