Admin & Finance Assistant

Area or department:

Administration and People.

The position reports to:

Administration, People & Finance Leader.

About the position:

Full-time or Part-time, to assist and support the Head of Administration, People and Finance in managing and analyzing the company's administrative and accounting tasks, guaranteeing its quality.  Consolidating processes and preparing for the company's growth. 

We are looking for a highly organized and proactive person to support various administrative tasks related to invoice processing, document management, and follow-up on payment receipts. The ideal candidate should be detail-oriented, capable of working autonomously, and able to handle multiple tasks simultaneously. Additionally, the candidate must have a good command of English, strong Excel skills, and basic experience in creating presentations. 

Knowledge of tools such as Asana, Google Drive and Quickbooks is a plus.

Responsibilities:

• Process and manage invoices, payments, and collections, including verifying data, organizing documents, and following up on receipts.
• Organize and maintain digital and physical files efficiently, ensuring easy access and proper structure (Google Drive, Docs, Slides, Sheets).
• Track and manage documentation requests, deadlines, and approvals.
• Prepare and review drafts of documents for signatures, ensuring accuracy and completeness.
• Support and collaborate with other departments, including the CEO and the COO, to streamline processes and documentation.

Candidate profile:

Location:

On Site, Barcelona, Spain.

Dedication:

Although a part-time position is ideal, we do not rule out responsible candidates who need a full-time position.

Experience/skills:

• This job is only for a hands-on, attention-to-detail freak. Passion for the little things.  Perseverance in the little things, for Love, is heroism.
• Brutal honesty, transparency, and hard work.
• Excellent use of Excel / Google Spreadsheets.
• Analytical capacity. Autonomy and initiative.
• Experience with Google Drive (Google Docs, Sheets, Slides).
• Strong organizational skills and attention to detail.
• Ability to work with, improve, and unify databases.

Ability to manage multiple tasks efficiently and meet deadlines.

Education:

• Young professional or advanced student in Accounting, Business Administration, Economics, Industrial Engineering, etc.  (desirable, not mandatory).

Languages:

• Spanish
• Advanced English skills (written and spoken).
• Italian will be well-valued.

About the work environment:

• Challenging High-performance Team.
• Exceptional work environment.
• A growing company with operations in the Americas and Europe.

Application:

If you want to apply, please fill
this application form:

About La Machi – Communication for Good Causes

La Machi Communications for Good Causes is an award-winning communications boutique firm for purpose-driven organizations. As a human-friendly agency, we provide our clients with high-level full communication services, including innovative digital marketing, strategic communications consulting, and stunning creativity and design. Our goal is to effectively communicate our clients' messages and facilitate relevant and transformational dialogues with their audience. We are an international high-performance team, that believes that the development of the society, and a just, flourishing, and sustainable economy need human and transcendent values.

How do we do it? By accompanying you along the whole creative process and strategic analysis and through different services:

• Strategic Communication Consulting
• Creative Advertising
• Digital Marketing

We are driven by the desire to serve responsible companies, NGOs, and religious institutions at the highest professional level and bring their message to the world. Our international campaigns have received several awards, and our projects have earned the attention of the press in many countries.

La Machi is based in Barcelona (International HQ), Madrid, Buenos Aires (LATAM HQ), and Rome. It is also incorporated in the US. 

La Machi has a policy that avoids discrimination and guarantees respect for the ethnic, cultural, sexual orientation, and belief diversity of workers as an enriching element. The company promotes effective equality between men and women in access to employment, training, promotion, remuneration, and working conditions.