Deputy Manager, Private Assets Services

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.
- It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030._
- And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business._

Sound like you? Then read on.

About the Role

Join us as Deputy Manager, Private Assets Services at AIA Investment Management

We are seeking to enhance the infrastructure and support to service the scale and complexity arising from our significantly increased exposure in private assets. This position will work in a team with responsibility for providing day-to-day transactions and operational support for AIAIM’s private investment on an individual and collective basis, including in response to changes in market practices or investment vehicles as well as participating in project initiatives involving private asset investments.

Responsibilities
- This position will ensure operational functions for private asset investments are _performed on a timely and accurate basis by the Private Assets Services Team. This include, but not limited to:_
- _ Participate in General Partner (GP) onboarding activities for new fund investments such as preparation of subscription forms, KYC pack, commitment agreement and FATCA/CRS declarations;_
- _ Collection of GP and fund data for handling of new investments set-up in Front Office and Middle Office Systems;_
- _ Update the GP onboarding log and monitor the GP onboarding process to ensure subscription packs are completed accurately and submitted for execution to meet the closing due dates;_
- _ Ensure executed Fund documents, revised and amended fund documents, GP commitment acknowledgements etc. are stored in PAS sharepoint;_
- _ Collation of KYC documents from internal clients/investors_
- _ Maintain_ user access to GP Portals and GP contact list;
- Act as contact point with GPs to address queries, additional KYC document requests, etc. from GPs;
- Data and user access maintenance of Middle Office System;
- Work closely with AIA internal teams such as private assets portfolio managers, operations due diligence, legal, tax, compliance and risk and the service providers to ensure tasks are completed on timely manner, issue is handled or escalated to next level;
- Track commitments and handling related fund audits;
- Work closely with the Private Assets portfolio management teams (including Private Equity, Venture Capital, Private Credit, and Real Estate), Company’s internal clients/investors, external managers/GPs and service providers to ensure that services are being performed and are meeting expectations.
- Support Head of Investment Services and Head of Private Assets Services to implement the target state support model for private investments as well as identify additional opportunities to enhance processes and workflows, improve efficiencies, and minimize operational risks.
- Work with the team in establishing and maintaining proper process documentation in alignment with the operational control environment as well as contribute to the ongoing development and improvement of all operational processes.
- Participate in, contribute to, and provide support to Group and Company projects involving private asset investments.

Requirements
- Bachelor degree in Business Administration, Accounting, Banking and Finance or related.
- At least 3 years' experience working in an asset management company or private asset general partnership or fund administrator in the management/administration of private investments. Work experience in GP and investor onboarding or due diligence is an advantage.
- Strong understanding of end-to-end investment processes, controls and technologies for private assets.
- Knowledge of how fund vehicles such as SICAV or Singapore unit trusts/VCC operate will be an advantage.
- Ability to design and implement new or enhanced processes and controls.
- Experience in working and communicating with investors, external service providers and GPs/fund managers.
- Capable in preparing financial and business analyses and preparing presentations.
- Strong written and verbal communication skills
- Advanced skills in Excel, Word and PowerPoint. Experienced in eFront system will be a plus.
- Ability to work under pressure without compromising quality and accuracy in a fast paced environment.
- Team orientated, dedicated and open-minded working attitude.

Believe in better with AIA. If you work at AIA, you play an important part in this movement. Which is why we give you every opportunity to learn, grow and shape your career - your way
- Build a career with us a