Associate Director Alumni

IESE Business School is committed to the development of leaders who aim to have a deep, positive and lasting impact on people, firms and society through professional excellence, integrity and spirit of service. IESE attracts and develops talented professionals to run its diverse programs. IESE’s people live the school’s mission on a day-to-day basis, maintaining the institution as one of the top business schools in the world.

**Mission and Purpose**

Main Responsibilities
- ** Alumni Marketing and Communications Management**
- Oversee the Alumni Division´s Marketing and Communications activity, in adherence with IESE Corporate and Marketing Communications (CMC) Department brand and visual identity guidelines. Related maintenance and updating of Alumni website, Alumni App, and brochure / printed material.
- Anticipate communication needs from different areas within the Alumni Division (e.g. ALP events, major events (e.g. GAR), main areas of activity (e.g. Alumni Career Services), working closely and in understanding of needs from teams working on these specific areas.
- Coordinating required creative development and production of related web and printed materials.
- Be the key responsible for the evolution model of alumni in the strategic project to personalize the Lifelonglearnig experience of the alumni community.
- **Project & Design the international Alumni Learning Program (ALP) events in chapters**
- Planning and coordination: Identifying faculty availability resulting from international program modules and faculty travel, aligning annual activity plans with Alumni Chapter Boards. This can also include local speakers on occasion, depending on topics and Chapter wants / needs. Coordinating and aligning with internal stakeholders (MBA Admissions, GEMBA, IOP and CMC).
- Event management: Identifying and liaising with event venues (sponsored through alumni companies or paid venues): event spaces, technical requirements, catering. Coordinating further logistics: related to speakers, participant registration, materials management (name-badges and possible comm´s materials).
- **Lead the Chapter Board Activity**
- Manage Alumni Chapter Board teams: transmitting Alumni Association main objectives, how this may translate for their specific Chapter, consider specific Chapter needs, and leverage the Board´s (voluntary) ambassadorship.
- Project the Chapter Board renovation process (3-6 year President rotation cycles).
- **Co-lead top big events of the division,** like the Global Alumni Reunion (GAR), Business Summits, and “special occasion event series” (anniversary events, thematic event-cycles, etc.)
- GAR: support in event positioning (developing the theme and translation into event structure and content), identifying the right (top-level) speakers, speaker recruitment process, speaker-moderator coordination process, speaker event-specific logistics requirements.
- **Resources management**
- Team and people: help lead the team of Chapter Coordinators, among whom Chapters and their activity plans are allocated, ensuring clear understanding of objectives, helping to drive and manage the continuous challenge of anticipating and being ahead of the planning and stakeholder management.
- Budget management and administration: ensure costs versus budgets are monitored, aiming for continuous effectiveness / efficiency trade-off optimization, and monitor administration ensuring invoices are processed and booked appropriately, coordinating with internal admin and budget control mechanisms.
- **Alumni Special projects.** Alumni Division is an ecosystem where many improvements are projected, some specific needs diagnosed and changes have been executed in the last 18 months. Prioritize and dynamically impulse these new ways of doing things, new services or processes that will benefit the whole Community.

Qualifications: IESE’s MBA/EMBA
Professional experience: 5 years related experience in business development, events, marketing and communication skills.

**Other Requirements**:

- Excellent oral, written and interpersonal skills with ability to communicate professionally cross-functionally and with internal and external stakeholders, including senior faculty and business development colleagues, particularly in English.
- Organizational skills and able to plan, anticipate and manage multiple projects at the same time.
- Client and stakeholder service orientation, balancing needs, service orientation and rigor.
- Results oriented: highly motivated to proactively achieve objectives, both individually and as part of a team.
- Global mindset, being able to work with people from different backgrounds, keeping an open mind to different cultures and needs.
- Resources optimizer, including budget management and admin processing.