National Post: Operations Analyst

**The Position**:
Reporting to the Country Representative, the Operations Analyst serves as a member of the senior management team at UNFPA, with oversight responsibilities for all aspects of the Country Office (CO) operations. This encompasses strategic financial and human resources management, efficient procurement and logístical services, security management, information and communications technology (ICT), and common services, all in alignment with UNFPA rules and regulations.

The Operations Analyst leads and guides the Country Office Operations Team, fostering collaboration within the team, with program staff, other UN Agencies, and a client-oriented approach. They work closely with program teams, providing guidance to program staff who perform additional operational functions. This ensures that these staff members are knowledgeable about the rules and procedures governing program finances, donor reporting, and personnel matters. Additionally, the Operations Analyst collaborates with operations staff in other UN Agencies.

**How you can make a difference**:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

**Job Purpose**:
The Operations Analyst ensures the smooth functioning, effective management, and results-oriented operation of the Country Office (CO). They facilitate program implementation and delivery by proactively addressing the operational needs of programs and projects managed within the CO.

The Operations Analyst is dedicated to strengthening and supporting the CO in all operational aspects. The incumbent also works in close collaboration with the programme team, HQs and Regional Office, government counterparts (as partners) as well as the strategic planning analyst to ensure the successful implementation of programme policies, procedures and audit recommendations.

**You would be responsible for**:

- ** Coordinate the operations in the Country Office (CO) in accordance with UNFPA regulations, policies and strategies**:

- **Coordinate the planning, expenditure tracking, and auditing of financial resources in accordance with UNFPA regulations, policies and strategies**:

- **Provide Human Resources services**:

- **Oversee procurement processes**:

- **Participate in inter-agency activities**

**Coordinate the operations in the Country Office (CO) in accordance with UNFPA regulations, policies and strategies**
- Serving as a member of the Country Management Team and providing operational support to the Representative.
- Provide professional expertise and technical support to the Country Representative on operational issues;
- Ensuring a smooth functioning, well-managed and results-oriented country office.
- Overseeing operations and staffing requirements for the country office and its component projects by participating in review meetings and assessing the managerial and operational capacities of implementing partners in collaboration with the programme and technical team.
- Analyzing operational aspects of project inputs under both UNFPA and partners’ execution in terms of personnel, equipment, subcontracts, procurement, training, etc.
- Supervising administrative staff at the CO and ensuring established procedures are being followed.

**Coordinate the planning, expenditure tracking, and auditing of financial resources in accordance with with UNFPA regulations, policies and strategies**
- Supervising and monitoring implementation of corporate, financial, procurement, and HR policies and systems, and ensuring adequate training of staff and project personnel on these issues. Ensuring a continuous and up-to-date flow of information between the CO and the RO/SRO and HQ.
- Ensuring strategic and efficient management of office and programme financial resources while exercising proper financial controls and adherence to corporate financial policies, rules, and regulations. Reporting both locally and to Headquarters (HQ) in a timely manner on established stru