Pics@icfo Strategic Initiative: Pixeurope Pilot Line Financial and Procurement Manager

This role requires proven post-award experience in publicly funded research projects, a strong command of European funding compliance, and excellent coordination skills across multi-partner environments.

**Key Responsibilities**
- Support the Pilot Line Director and Administrative Executive in all finance and procurement-related operations.
- Monitor all phases of public procurement procedures, including tenders, orders, deliveries, and invoicing of strategic equipment.
- Coordinate the financial tracking of the project, ensuring timely submission of financial milestones, reports, and deliverables.
- Act as a point of contact for financial and administrative interactions with national and European funding authorities.
- Ensure alignment and compliance with the financial rules of the Chips JU and national co-financing entities (e.g., PRTR mechanisms in Spain).
- Liaise with ICFO’s Financial Project Control Unit to ensure accuracy, eligibility, and internal consistency in financial reporting.
- Engage with financial and procurement counterparts across partner institutions to promote common procedures and shared procurement strategies.
- Monitor project budget execution and contribute to financial risk identification and mitigation.

This contract has received funding from the European Union’s Horizon Europe under the Grant Agreement # 101213744, Chips Joint Undertaking (Chips JU) and the Spanish Ministry for Digital Transformation and Civil Service, and is supported by funds from the Recovery, Transformation and Resilience Plan (PRTR).

**Share this opening**:
Use the following URL:
**Qualifications and Experience Required**
- A university degree in Economics, Business Administration, or a related discipline.
- At least 10 years of experience managing the post-award phase of publicly funded research projects (e.g., H2020, Horizon Europe, or equivalent).
- Strong knowledge of EU and national funding mechanisms, particularly those with complex co-funding structures.
- Hands-on experience with public procurement in the context of research infrastructure acquisition.
- Demonstrated ability to ensure regulatory and financial compliance.

**Desirable qualifications**
- Fluency in English and Spanish (written and spoken).
- Excellent coordination and interpersonal skills, with a service-oriented mindset.
- Strong organizational skills, attention to detail, and ability to meet deadlines autonomously.
- Proven capacity to navigate multi-stakeholder environments with efficiency and clarity.

**What we offer**
- Indefinite contract for scientific and technical activities pursuant to Spanish Law 14/2011, linked to the duration or availability of funds within the PIXEurope Pilot Line
- The opportunity to shape and influence the development of cutting-edge photonic infrastructure with global impact.
- A collaborative and interdisciplinary environment at the interface of academia, industry, and innovation.
- A competitive salary according to ICFO’s internal scales and a family allowance, if applicable, in line with institutional policy.

This position will report to the **Prof. Dr. Valerio Pruneri, Director of the European Chips JU Pilot Line PIXEurope**, in close coordination with the Administrative Executive Officer of the PIXEurope Pilot Line.

The role will be carried out with a high degree of autonomy, while ensuring compliance with ICFO’s internal procedures and practices. It will involve close coordination with ICFO’s structural units, particularly the Project Financial Control Team and the Legal Team, who provide guidance and retain responsibility within their respective domains.
- A presentation letter outlining your interest in the position.
- A curriculum vitae, including full contact information.

Learn more about the hosting group: Optoelectronics Group at ICFO

30th of June, 2025