Production Administrator

**ATLANTIS ANIMATION** is an animation studio based in the heavenly Canary Island of **Tenerife.**A combination of creative talent and technology definitely distinguishes us as a different studio to produce **high-quality animated series** and **feature films.** We produced the sensational series **Tara Duncan**and **Miraculous Ladybug season 5,** and are now working on the series **'Messi and the Giants'.**

We are looking for a **Production Administrator (Intermediate Level)** to join our team as soon as possible.

The Production Administrator is responsible for the administrative monitoring of a project in production.

They act as the main point of contact for the production and administration teams, the accounting department, external suppliers, and local institutions.

**Location** : Tenerife (Canary Islands, Spain)

**Type of contract**: Full-time Fixed-term contract. On-site in our beautiful Tenerife studio

**Key responsibilities**:
**Administrative and legal management**:

- Prepare and monitor employment contracts (technical and artistic teams) in accordance with Spanish labour legislation, as well as onboarding and offboarding processes.
- Create and update the administrative files of the projects (insurance, occupational risk prevention, data protection, authorisations, agreements, licences, protocols, etc.).
- Verify the compliance of documentation submitted by freelancers, artists and suppliers (DNI/NIE/CIF, registration with Social Security, invoices, etc.).
- Carry out basic monitoring of legal obligations (working time, safety, etc.).

**Budgetary and financial monitoring**:

- Review, classify and forward invoices to the accounting department; ensure their correct analytical allocation.
- Prepare payment schedules (suppliers, freelancers, rentals, etc.).

**Administrative follow-up of staff and payroll coordination**:

- Gather the information required for the preparation of payroll (overtime, bonuses, salary changes, absences, sick leave and holidays).
- Act as liaison with the labour consultancy / payroll provider for salary processing.
- Take part in the administrative onboarding of new hires (employment documentation, administrative induction, explanation of internal procedures), as well as in the full management of offboarding.

**Relations with suppliers and service providers**:

- Manage quotations, purchase orders and supplier contracts.

**Reporting and internal coordination**:

- Update shared tracking tools (spreadsheets, production software).
- Take part in production meetings and report administrative and financial alerts (delays in invoicing, risk of non-compliance, etc.).

**Profile Requirements**:
**Education**
- University degree (bachelor’s or master’s) in management, administration, finance, audiovisual/cultural production management, or equivalent.

**Experience**
- 3 to 5 years’ experience in production administration, audiovisual/animation production management, or project administration/finance in a similar environment.
- Previous experience in an international context will be highly valued.

**Technical skills**
- Very good command of office tools (Excel or equivalent, Google Sheets, etc.) and budget dashboards.
- Knowledge of labour legislation and Social Security rules.
- Basic knowledge of analytical accounting and budget monitoring for projects.
- Ideally, knowledge of the audiovisual/animation sector: types of contracts, rights, relations with collecting societies, accounting firms, subsidies or support mechanisms / tax rebates.

**Behavioural competencies (soft skills)**
- Rigour, organisational skills, reliability, autonomy.
- Strong ability to work in a team with creative and technical profiles.
- Discretion and a strong sense of confidentiality.
- Ability to prioritise, manage urgencies and meet deadlines.
- Good communication skills and an educational approach with teams.

**Languages**
- Fluent in Spanish (spoken and written, at a level enabling the management of contracts and administrative documents).
- Professional English.
- French is an asset.

**Others**
*
- This position is 100% on-site in Tenerife. Remote work won't be possible for this specific position.

Pay: 25,000.00€ - 35,000.00€ per year

Work Location: In person