Office Manager Madrid

Office Manager Madrid
- Full-time

**Company Description**:
Statkraft has been making clean energy possible for over a century. That’s what we offer. 125 years of unrivalled expertise in supplying the world with what it needs most. We envision a world that runs entirely on renewable energy. Because in the fight against climate change, we don’t see renewable energy as part of the solution - we believe it must be the solution. With us, you’ll shape a career that is truly forward-facing with many amazing opportunities and offerings to match.

But there’s more work to be done - that’s why we need you to join us.

**Location: Madrid **(In site, not eligible for hybrid work)

As an Office Manager, you will be responsible for the overall operation and management of our Madrid office. The Office Manager will be the first point of contact for visitors and employees in all organizational matters.

**Your role**:

- Greet and welcome visitors, direct them to the appropriate person or department, ensure access cards are given to all employees, receive external visitors, and ensure all post is delivered and sent properly received at the front desk.
- Manage the front desk area, including keeping it clean and organized, ensuring visitors are comfortable while they wait.
- Oversee day-to-day operations of the office, including managing administrative support staff, maintaining office supplies, and managing office equipment.
- Work with HR to develop and implement office policies and procedures, ensuring they are followed by all employees.
- Monitor and maintain office facilities, including managing office leases, overseeing office renovations, and ensuring the office is clean and safe.
- Maintain records and files, including electronic and paper records, and ensure they are organized and up-to-date.
- Coordinate with other departments within the organization to ensure office operations align with overall company goals and objectives, and support the onboarding of new employees.
- Manage the office budget, including monitoring expenses, negotiating contracts, and identifying cost-saving opportunities.
- Serve as the point of contact for external vendors and service providers, including managing contracts, overseeing service delivery, and resolving any issues that arise.
- Assist other staff members with various tasks, such as preparing documents or making copies.
- Perform other duties as assigned.

Overall, the Office Manager is a crucial member of the organization's team, responsible for ensuring the office runs efficiently and effectively, and that employees have the resources they need to do their jobs.

**Qualifications**:

- Bachelor's degree in Business Administration, Management, or a related field.
- At least 3-5 years of experience in office management or a related field.
- Strong communication and negotiation skills with a range of internal and external stakeholders.
- Fluency in Spanish and English, with other foreign languages a plus.
- Initiative and organizational skills to manage a multi-task role independently.
- Ability to manage multiple tasks and priorities simultaneously.
- Excellent interpersonal skills and ability to work effectively with people at all levels of the organization.
- Strong problem-solving and decision-making skills.
- Proficiency in Microsoft Office Suite and other office software.
- Experience in managing budgets and finances is preferred.
- Friendly, high level of customer service orientation, and good presence.
- IT savvy.

**Additional Information**:
**Statkraft's vision is to renew the way the world is powered. To navigate the complex journey ahead, we need every voice at the table. We therefore work actively to be a diverse and inclusive workplace and welcome all applicants regardless of background, gender, age, sexual orientation, religious belief, ethnicity, nationality or disability.