Guarantees - Invoicing, Fees and Administration

The Trade Finance Service Centre covers Trade Finance products for the main European countries.

The Invoicing, Fees and Administration Officer is responsible for:
The calculation, invoicing, claim, monitoring and follow up of fees related to guarantees and counter-guarantees issued.

The issuing of payments to Correspondent Banks.

The reconciliation of Nostro breaks related with payments issued or received within the scope of guarantees issued.

The justification of accounts under his/her scope.

Detailed responsibilities

Managing the invoicing to clients and correspondent Banks, ensuring a high level of accuracy in terms of calculations of Guarantee fees and production of invoices.

Ensuring invoices and accounting entries are aligned, performing accounting adjustments when necessary.

Monitoring and follow up of fees due, ensuring that any long overdue items are referred to line Managers and/or Business contacts as necessary.

Managing the payment of fees to Correspondent Banks.

Responding quickly and effectively to MO / banks / correspondents enquiries and requests for information

Assisting with the resolution of any disputes or concerns in respect of overdue items.

In coordination with the Drafter and/or Vetter, performing the monitoring of Guarantees as they reach their expiry dates: updating expiry dates for open-ended guarantees, closing expired transactions in the Bank mainframes and records, ensuring any outstanding fees are collected up to date and notifying clients of their release (if release before expiry date).

Providing clear details of open items in the accounts under his/her scope. Such details will be used by the managers assigned as owners of the accounts for the periodic certification of accounts.

Ensuring that all complaints are passed immediately to line management

Keeping the records related with the activity.

Technical skills

At least, a basic understanding of Guarantees products

Knowledge of general accounting rules, mastering specific accounting rules for guarantees.

Systems and processes: Good working knowledge of Atlas, Guarantees systems (EPS, iVision, Aval), Docubase, TDR, Word/Excel, SWIFT, Sibes.

English. C1 level.

Soft skills

Analytical skills: identifying and presenting key information. Giving a structuring opinion and synthesizing all the elements pertaining to the matter in hand.

Ability to learn. Continuously seeking out and mobilizing the resources needed to enhance self-development and to learn.

Integrity. Acting ethically, in compliance with what is said and respecting the company’s values and rules.

Ability to communicate clearly - written and oral

Organizational skills. Setting priorities, planning actions and methodically progress by coordinating activities and resources in the best possible way.

Risk management. Detecting, analysing and measuring risks, understanding their consequences in a long term perspective and acting to reduce them.

Being autonomous in fulfilling one’s role and being confident in one’s proficiencies.

Taking responsibilities. Being involved in one’s scope of action.

Self-control.

Sharing knowledge.

Team work. Co-operative and proactive attitude

Ability to report. Keeping hierarchy informed about current activities and their progress in an effective way. Drawing attention towards useful information, risks and sensitive points.

A practical approach to problem analysis

**PRIMARY LOCATION**

**ES-MD-Madrid**

**JOB TYPE**

**Standard / Permanent**

**JOB**

**OPERATION PROCESSING**

**EXPERIENCE LEVEL**

**At least 2 years**

**SCHEDULE**

**Full-time**

**REFERENCE**

**BNP-000971**

**APPLY**

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- (REF: BNP-000971)