Facility Management Assistant

Administration
- Barcelona, Spain

The EMBL Barcelona site, set up in 2017, is located in the Barcelona Biomedical Research Park (PRBB), one of the largest infrastructures in Southern Europe dedicated to translational research. The main focus of EMBL Barcelona is tissue biology and disease modelling.

You will be joining an agile, friendly and very well integrated Administration team of appr. 7 colleagues, that is completely committed to facilitating, enabling and fostering science, working together with researchers to achieve the same goals. This position involves working frequently both with administration colleagues and with researchers.

You will support the smooth running of the EMBL Barcelona space. This position requires a willingness to learn and will be provided with hands-on training. Prior experience is an asset not required.

You will report to the Head of Administration EMBL Barcelona and have a close working relationship with the Facility Manager/Health & Safety Officer.

Your role
- Follow up status and contact the relevant person in cases of problems with the infrastructure of the building (e.g. electricity, water, technical gases, etc) or within the Unit space (laboratory space. tissue culture rooms, other technical rooms).
- Support in refurbishments (e.g. project drafting, request for quotes, supervise execution, etc)
- Support with buildingYou have
- Relevant education or equivalent professional training
- Fluency in written and spoken English and Spanish
- Proactive approach, flexibility, service-oriented attitude, start-up mentality, can-do attitude, reliability and good judgement
- Ability to ensure that matters are dealt with efficiently, effectively and in a timely manner, paying attention to detail and with the ability to work to demanding deadlines
- Ability to deal and collaborate with people in a friendly and professional manner and to establish effective channels of communication and liaison in a multi-cultural environment
- Self-initiative and the ability to both work independently with a minimum of supervision (upon the training period) and as part of a team
- Excellent knowledge of and user proficiency in MS Office and Internet

You might also have
- Experience working in an international environment
- Fluency in other languages
- Project management experience
- Background in engineering would be an asset

Why join us

EMBL is curiosity-driven, community-oriented and international. As an inclusive, equal opportunity employer, we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are, therefore, committed to creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation.

EMBL offers attractive conditions and benefits appropriate to an international research organisation with a very collegial and family-friendly working environment. Competitive salary and social security benefits, financial support for relocation, a relaxed culture, professional development, an on-site nursery, canteen and other staff facilities make EMBL a great place to work.

What else you need to know

We are Europe’s research laboratory for the life sciences - an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1900 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

Please note that appointments on fixed-term contracts can be renewed, depending on circumstances at the time of the review, up to a maximum of 9 years.