Junior Management Support for The Earth Sciences Department

**Job Reference**:

- 385_25_ES_HPCES_JMS

**Position**:

- Junior Management Support for the Earth Sciences Department

**Closing Date**:

- Thursday, 19 June, 2025

**Reference**: 385_25_ES_HPCES_JMS

**Job title**: Junior Management Support for the Earth Sciences Department

**About BSC**
- The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries.

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We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.

**Context And Mission**

The BSC Earth Sciences Department (BSC-ES) is a pioneering research entity dedicated to advancing environmental modelling, forecasting, and analysis. This is a very dynamic and internationally recognised department focusing on weather, climate and air quality modelling and forecasting based on high-performance computing, big data analysis, machine learning, and transdisciplinary work that brings together natural and social sciences and humanities.

The Computational Earth Sciences Group at BSC-ES, led by Miguel Castrillo and Mario Acosta, is looking for a Junior Management Support responsible for providing administrative support to the research teams, activities and projects of the CES group.

**Key Duties**
- Internal Communication and Knowledge Management: Maintain wikis and shared documentation, coordinate internal updates, and ensure relevant information is accessible and up to date.
- Outreach and Visibility: Collaborate with the communications team to support the group’s external visibility through website updates, publications, software releases, and other outreach materials.
- Administrative and Scheduling Support: Assist group and team leaders with the group's schedule, internal meetings, document preparation, and travel logistics.
- Recruitment and Onboarding: Coordinate hiring logistics, schedule interviews, support onboarding processes, and keep personnel records current.
- Project and Institutional Coordination: Liaise with Human Resources, Project Management Office, Finance, and Legal teams, support compliance and project tracking, and help organize internal events like retreats and seminars.

**Requirements**:

- Education
- Bachelor's or Certificate of Higher Education (CFGS) within the field of Business Administration, Public Administration, or a related field. Degrees in Library and Information Science, Human Resources, or similar disciplines are also welcome.
- Essential Knowledge and Professional Experience
- 2-3 years of experience in administrative or coordination roles, preferably in a research, academic, or institutional environment.
- Proficiency in Microsoft Office Suite, particularly advanced Word and Excel.
- Experience with survey administration and reporting.
- Additional Knowledge and Professional Experience
- Familiarity with internal communication and collaboration tools (e.g., Zoom, GitLab, Markdown, Slack).
- Understanding of academic or research project lifecycles and institutional processes.
- Competences
- Fluency in written and spoken English and Spanish.
- Strong planning and organizational skills with a structured and methodical mindset.
- Ability to work independently and collaboratively in a multicultural team.
Reliable and goal-oriented, with a commitment to meeting deadlines and delivering high-quality support.
- Clear interest in administrative and coordination tasks, with attention to detail and process improvement.

**Conditions**
- The position will be located at BSC within the Earth Sciences Department
- We offer a full-time contract (37.5h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures
- Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration
- Holidays: 23 paid vacation days plus 24th and 31st of December per our collective agreement
- Starting date: ASAP

**Applications procedure and process**
- A full CV in English including contact details
- A cover/motivation letter with a stat