Emea Payroll Coordinator

**Who are we?**

**Nice to meet you, we’re Indicia Worldwide. **We are a global data and technology led marketing agency who work with some of the world’s biggest brands.

We see ROI where others don't. We are the only agency that combines creative, data and technology talent with production and procurement expertise to improve your marketing performance and efficiencies. We realise ROI for our clients by enabling them to deliver more engaging, cost-effective and sustainable customer experiences.

Indicia Worldwide is the product of three successful businesses, brought together by our parent company Konica Minolta in 2017. The vision was, and is, to create new value across the remit of marketing for our clients.

Over the past years, HR has significantly evolved at Indicia Worldwide from being purely transactional and focused on payroll and recruitment to a true value-add function, acting as internal advisors and partnering with the business to think strategically in everything relating to our people, resulting in a rebrand as People & Capability team.

Currently the team is led a Chief People Office and a team of 4 senior leaders: a Global Talent Acquisition Manager, Global People & Capability Operations Manager and two Head of People & Capability - EMEA and APAC. Together with these senior leaders there is a number of high talented individuals spread across the team in various locations globally.

We aspire to:

- be a lean team who acts as culture ambassadors for the business.
- be a team that supports the belief of putting employees first.
- be a team not geographicaly bound, truly international and with an open, diverse and inclusive mindset.

Although we have made quite some progress with this, we are always thriving and evolving thus are looking for high resilient and energetic individuals to join the team.

The complexity in terms of number of countries we operate in and the pace of our business impacts our day to day, so we never get bored. And sense of humor is in our DNA - so we try to have fun when working together or with the business.

Above everything else, it is critical for us that you feel aligned with our values (Collaborative, Entrepreneurial, Pioneering and Accountable) as they are the essence of how we want to behave and relate as a team.

**What you’ll do**:
This role will provide a full range of payroll guidance, advisory support and services to Indicia Worldwide as well as administer the monthly outsourced payroll for the EMEA region and drive accuracy, efficiency and timeliness of payroll reporting with the outsourced provider.
- Administer the UK and European payrolls ensuring that employees are consistently and correctly paid in a timely manner according to the agreed payroll calendar and in a GDPR compliant manner
- Liaise with the outsourced payroll provider through being the first point of contact for key internal stakeholders and the provider
- Be the primary point of contact for employees who have payroll queries
- Work with the People & Capability Senior Administrator in the efficient collection of Payroll Amendments on a monthly basis
- Manage refunds for maternity leave and sickness absences wherever possible
- Support the People & Capability team with managing organisational change according to payroll schedules and with the provision of redundancy/severance calculations as required
- Review and approval all invoices for the external payroll provider and manage additional costs for out of scope work
- Support with regular Payroll/HR auditing to ensure that all records are maintained and kept up to date across our systems
- Work with the payroll provider to provide the People & Capability team with best practice in country advice on all payroll related matters
- **What you'll bring**:

- Demonstrated experience managing European payrolls, solid experience with UK payroll is a must
- Proven experience of managing and administering an outsourced payroll solution
- Excellent Microsoft Excel Skills
- Ability to work in a confidential environment and deal with sensitive information
- Fluency in English (fluency in any additional European language is a plus)

**The softer skills that we believe, will help you thrive in this role**
- Excellent organisation, prioritisation and time management skills
- A proactive approach to problem solving and researching payroll best practice standards
- Ability to take ownership
- Accountability for the quality and timelines of an outcome