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Administrative Coordinator
hace 2 semanas
**Eurovision Services Madrid (ESM) is looking for an Administrative Coordinator to join the Central Administration and Support (CAS) team at our office in Madrid, Spain.**
**ABOUT EUROVISION SERVICES**
Great events don't happen by accident. Event organisers, media organisations and sport federations need adaptable, end-to-end solutions to produce, distribute and personalise content for the right audiences, at the right time, in the right format.
We aim to be the first-choice media services provider to customers by providing new, better and different ways to simply, efficiently and seamlessly access and deliver content and services.
Our service portfolio is designed to offer the agility and ability to enhance and adapt content to the needs of all digital platforms. But what really sets us apart is that we see the bigger picture.
As an EBU company, we are in a unique position to understand the needs and challenges our customers face. That’s why we guarantee to maximise their content value while leaving them free to focus on every other aspect of running the most successful event possible.
**PRINCIPAL RESPONSIBILITIES OF THIS POSITION**
Integrated within the Finance and Business Controller unit the Central Administration and Support (CAS) provides contract management, administrative and back-office support to the rest of ES business users.
In this role as Administrative Coordinator, you will:
- Be responsible for Eurovision Services contract management (ensuring approval and archiving of procurement contracts, drafting of Freelancer contracts, liaison with suppliers, management of Central Contract Database and procurement SharePoint)
- Support business controlling function in purchase order management (purchase order preparation for network costs and freelancers, purchase order monitoring, liaison with suppliers and business users)
- Maintain contact with suppliers, and support supplier issue resolution
- Provide support in management of cost and rate cards, and supplier/customer master data
- Provide support to Business Controlling, Accounts Payable and ES business users in other controlling and administrative tasks
- Support best practice implementation, provide input into process optimization initiatives
- Liaison with other international offices
**YOUR SKILLS AND EXPERIENCE**
- Experience in administrative, accounts payable or procurement functions
- Solid understanding of accounting and finance
- Microsoft Office proficiency (Power Point, Excel, Word, SharePoint, Microsoft 365 environment)
- Knowledge of Microsoft Dynamics is a plus
- Service orientated attitude, strong collaboration and communication skills
- Proactive approach to seeking out best practices and process optimization, and a flexible can-do attitude
- Strong business acumen
- Ability to adapt to and drive changing demands and conditions
- Fluent English
**ADDED VALUE**
Additional experience in the following areas would be a bonus:
- Working with geographically distributed and international teams (our headquarters are located in Switzerland)
- French language knowledge is a plus
**OUR OFFER**
- Be part of an outstanding multi-cultural and international team
- Occasionally travel to our headquarters in Switzerland for workshops and training
- Enjoy our technology hub, designed to foster a culture of sharing, openness and creativity
- Flexibility in terms of working hours
- Have a permanent contract
**EDUCATION**
Master’s or bachelor’s degree
**BENEFITS AND PERKS**
- Competitive salary and benefits
- 28 working days of vacation for all employees
- A flexible 40-hour working week for work-life balance
- Recognition bonus system
- Personal incentive plan
- Private health insurance
- Company pension fund
- Ticket restaurant card
- Public transport card
- Sponsored gym membership
- Choose your own laptop backpack
- Start-up culture but with a consolidated business behind it
- A multi-cultural environment, made up of a dynamic and international team
- Enjoy long-term stable employment
