Project Assistant

**Job Reference**:

- 187_25_DIR_ER_PA

**Position**:

- Project Assistant

**Closing Date**:

- Monday, 31 March, 2025

**Reference**: 187_25_DIR_ER_PA

**Job title**: Project Assistant

**About BSC**
- The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries.

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We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.

**Context And Mission**
- The Barcelona Supercomputing Center (BSC) is looking for a Project Assistant to support the Principal Investigator (PI). The primary mission of this role i000a collection, documentation, reporting, and policy analysis while ensuring effective administrative support. The Project Assistant will work closely with BSC's Director's Office and Finance Department to coordinate project activities, update documentation, manage schedules, and handle necessary financial and administrative duties.

**Key Duties**
- Project Coordination and Support:

- Assist the PI in research tasks, data collection, and policy analysis, supporting the development and coordination of presentations and reports.
- Coordinate and track project tasks, schedules, and timelines to align with project objectives.
- Facilitate project documentation and manage reporting processes in collaboration with BSC’s Project Management Office (PMO).
- Administrative and Logistical Support:

- Manage the scheduling of appointments, meetings, and conferences for project-related activities, and coordinate travel arrangements for project stakeholders.
- Handle project-related financial tasks, such as managing expense reports and collaborating with the Finance Department on budget tracking.
- Screen phone calls, manage correspondence, and greet and assist visitors related to the project.
- Stakeholder Engagement:

- Act as a point of contact between the PI, the BSC leadership, and external partners in Europe, LATAM, North Africa, Japan, and ASEAN.
- Support outreach activities related to different projects and initiatives, exploring further opportunities for collaboration in the international research community.

**Requirements**:

- Education
- Higher Vocational Training in a related field.
- Essential Knowledge and Professional Experience
- 2-5 years of experience in a similar administrative or project support role.
- Advanced level knowledge of Microsoft Office (PowerPoint, Excel, Outlook etc.).
- Knowledge of the research/academic environment.
- Additional Knowledge and Professional Experience
- Knowledge of SAP.
- Knowledge of international research environments, particularly in Europe and LATAM, is beneficial.
- Fluency in English and in Spanish essential (knowledge of another EU language an additional value).
- Competences
- Ability to take initiative and to work independently as well as in a team.
- Ability to prioritize and work under set deadlines pressure.
- Flexibility to adapt to variable workloads and changing priorities.
- Capacity to adapt to flexible office time schedules.
- Presentation skills, organization, availability to travel in Europe (around 3- 5 times a year for a short period).

**Conditions**
- The position will be located at BSC within the Directors Department
- We offer a full-time contract (37.5h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures
- Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration
- Holidays: 23 paid vacation days plus 24th and 31st of December per our collective agreement
- Starting date: asap

**Applications procedure and process**
- A full CV in English including contact details
- A cover/motivation letter with a statement of interest in English, clearly specifying for which specific area and topics the applicant wishes to be considered. Additionally, two references for further contacts must be included. Applications without this document will not be considered.

**Development of the recruitment process**

The selection w