Programme Finance Analyst

Description

We are expanding our services in our **Policy in Action (PIA)** practice. To promote this growth, we are looking for a **Programme Finance Analyst** to join our team, working on the implementation of large European and UK contracts.

As a Programme Finance Analyst you will assist with a variety of aspects of project financial management. You will work across a range of projects. This is a varied role covering many elements of Project Finance, including input to and maintenance of administrative systems and files; monitoring and reconciling project costs; and coordination with Finance / Accounts and Procurement colleagues, as well as external subcontractors and suppliers.

You will need to be highly organised, with a conscientious approach and great attention to detail. You will also need to demonstrate excellent oral and written communication skills, including the confidence and professionalism to liaise with external parties. As a team player, you will be responsive, flexible and quick to learn. Overall, you must be able to plan, prioritise and manage your workload effectively, with increasing autonomy over time.

**Main Responsibilities**:

- Project Financial Review - provide monthly/quarterly updates to Project managers of financial performance for a range of projects and programmes.
- Project Financial Administration - accurately updating various databases and spreadsheets with budgetary commitments and invoices, reconciliations, regularly checking and monitoring financial transactions to spreadsheets.
- Project Evaluations - manipulating the data sets of completed projects in MS Power BI for evaluation and future pricing purposes.
- Project Set Up - preparing project workbooks for entry of budgets into the core systems.
- Resource Management (RM) - updating the RM system with the time budgets for projects and extracting and preparing reports to assist the forward planning of resource availability of the PIA team.
- Contract Amendments and Renewals - assisting with the repricing of projects when contract updates are requested by clients.
- Purchase Order Requests - raising POs for a wide variety of services, including subcontractors, travel bookings, liaising with the internal Procurement team.
- Subcontractors - monitoring the contracted days to days used in various spreadsheets and handling contract amendments.
- Travel Costs - working with colleagues to maintain visibility and control of travel budgets through the PO system and spreadsheets.
- Travel database - providing an updated dashboard of Travel related statistics in MS Power BI.

**Essential Requirements**:

- Graduate or a minimum of 2 years’ experience in a similar environment
- Good standard in Maths / with figures, demonstrated by qualifications or experience
- Excellent oral and written English
- High level of proficiency in using spreadsheets, especially Microsoft Excel (look ups and Pivot tables).
- High level of proficiency in using MS Power BI to manipulate data sets highly advantageous.
- Excellent organisational skills, with a methodical and thorough approach
- Strong attention to detail and high level of accuracy.

**Personal Qualities and Experience**:

- Previous finance experience and/or working in a project environment an advantage.
- Highly developed interpersonal skills and self-motivation.
- Ability to manage a varied workload to achieve agreed deadlines without compromising quality or standards
- Ability to work within multi-cultural, multi-disciplinary teams spread across different countries and time zones
- Sound business ethics, including the protection of proprietary and confidential information
- Ability to demonstrate a 'can-do approach', being a problem solver and team player
- Ability to work with all levels of internal and external parties, including clients

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