Office Coordinator

**Description**:
We’re looking for an Office Coordinator to join our fantastic team in Madrid, Spain.
In this role, you’ll be responsible for the smooth day-to-day operation of our office, ensuring that all facilities are well-maintained and running efficiently. You’ll play a key part in creating a safe, organized, and welcoming environment for our employees and visitors.

**Role expectations**:

- Cover the areas of Facility Management and Administrative support.
- Ensure best balance between Reactive-Preventative maintenance.
- Follow through on maintenance agreements and contracts.
- Contact with the main office suppliers (all the services that the office requires to
- operate) and develop strong partnerships to ensure they perform to the required
- standards (including inspection of vendors’ works).
- Drive procurement initiatives to identify and assess new maintenance contract.
- opportunities, cost saving and service level agreements.
- Communicating between management and providers and to ensure works are
- executed to perfection with mínimal disruption to the office.
- Remain in compliance with the company ́s standard and all guidelines.
- Conduct site inspections and assessments to ensure all office procedures and
- performance measures are maintained at all times.
- Ensure office safety procedures as well as risk prevention on site together with the H&S Specialist.
- Assist in carrying out safety procedures when needed.
- Office organization, meeting rooms, kitchen, furniture.
- Daily monitoring of the office to ensure premises are maintained in neat, clean
- and good working condition at all times.
- Administrative support.
- Provide superior customer service to meet internal customer’s expectations.
- Assisting with the planning and coordination of internal company events, meetings, and conferences.
- Billing support.
- Assist on an ad hoc basis with all activities that fall under Office Management
- (reception and guest support, courier services, office equipment, maintenance,
- administrating building access passes, etc.).
- Respond to requests in a timely manner, ensuring KPIs are consistently met.
- Support Operations Director Iberia

**What we're looking for**:

- BA degree o equivalent experience.
- 3-5 years’ experience in similar role, ideally within a fast-paced, customer-focused environment.
- Excellent verbal and written communication skills in English and Spanish.
- Advanced proficiency in Microsoft Excel (pivot tables).
- Solid working knowledge of Microsoft Office Suite.
- Strong customer orientation with a proactive and solution-driven mindset.
Ability to multitask**effectively and manage competing priorities.
- Resilient and results-oriented, with a hands-on approach to problem-solving.

**About Align Technology**:
**Your growth and well-being**:
At Align, every smile matters. We’re committed to helping you thrive by supporting the health, growth, and well-being of our team members through a variety of tools and programs. While specific offerings may vary by location and role, Align employees can typically expect:

- Health and well-being programs to keep you thriving in both body and mind.
- Employee-exclusive discounts on Invisalign products.
- Learning opportunities through online learning resources and support for your individual development plans.
- Inclusive, global workplace that fosters collaboration, recognition and belonging.

Country and/or role specific details will be shared with you by your recruiter during the interview process.

**Discover Align**:
We are a global community of game-changers and smart team players, united by our belief in the power of a smile. Our dynamic team of exceptional employees is dedicated to transforming the industry and creating extraordinary outcomes every day.

Align’s core values of agility, customer, and accountability are more than words to work by, they are words we live by. The actions we take every day speak to who we are as a company and our focus on being truly impactful. We celebrate our differences, and the many ways we support one another— ultimately creating a more inclusive organization and world as we continue transforming smiles and changing lives.

We foster a culture where thinking differently and seeking new experiences are not just encouraged but celebrated. With the Align Mindset, we empower each other, ensuring every voice is heard and valued in an inclusive environment that inspires creativity and collaboration.

At Align, we believe in the power of a smile, and we know that every smile is as unique as our employees. As we grow, we are committed to building a workforce rich in diverse cultural backgrounds and life experiences, fostering a culture of open-mindedness and compassion. We live our company values by promoting healthy people and healthy communities, all with the intent of changing millions of lives, one unique smile at a time.

As part of our commitment to innovation, Align Technology includes exocad and