Program Assistant, School of Politics, Economics

hace 7 días

Madrid, España IE University A tiempo completo

Overview:
The Program Assistant is the first point of contact with students and professors on a day-to-day basis. The Program Assistant will assist the Program Management team by carrying out all administrative tasks necessary for the smooth running and delivery of the program. In particular, this role is suitable for someone aware of Spanish Accreditation framwork policies and requirements as well persons that exceed at building data management structures for the purpose of obtaining and maintaining texts and tables of content.

**Responsibilities**:
**_ Key Action Areas_**
- Attend and support the students and professors on a daily basis.
- Liaise and coordinate with other departments (Registrar, Planning ) on a wide range of administrative issues.
- Process internal expense reports.
- Compile and update databases with student information.
- Contribute to the preparation and edition of reports and presentations.
- Manage the logistics of the program deliveries caterings, organization of extracurricular events (simulations, visits, etc.) and travel arrangements.
- Collect, maintain and manage qualitative and quantitative up-to-date data for accreditation.
- Analyze existing data-gathering systems and procedures to support their improvement and the development of new ones.
- Producing/translating documents, briefing papers, reports, and presentations to support accreditations processes and initiatives.

Qualifications:
**_ Requirements_**
- Bachelor’s Degree.
- Fluency in Spanish and functional use of English, and good communication skills (verbal and written).
- A track-record of customer interface, excellent organization skills, and a “can-do attitude”.
- Experience with accreditations or quality assurance processes is a plus
- Ability to research, analyze and present material clearly and concisely
- Proficiency in Microsoft Office (Word, Excel and Powerpoint).
- Curious, open to learn and with team-working skills.
- Strong desire to work in a multicultural environment.

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