Receptionist and Director´s Assistant

hace 5 días

Palma de Mallorca, España OMNIACCESS A tiempo completo

**Description**:
OmniAccess was founded in Palma de Mallorca in 2001 as a Wifi/Wimax provider for superyachts in several Ports in Palma and the Mediterranean. The company’s roots in networking and IT lead to its venture into LAN services whilst still providing superyachts with WAN solutions. Our close relationship with our clients and new satellite broadband technology lead to VSAT service provisioning. After a few years of operating managed VSAT networks, our first teleport went live in 2009, following our strong principles of truly end-to-end control we continued to grow our own infrastructure.
**We are looking for...**

As the first point of contact, this is a fast-paced role that will see you utilise your outstanding administration skills. We are seeking someone that welcomes all visitors that do walk through the door. At the first point of contact, your day to day responsibilities will include both admin and management support:
**What you will do...**
- Work from the office reception desk, meet and greet clients, vendors, and staff, answer main office phone and transfer calls, distribute accurate messages, coordinate incoming and outgoing courier and mail services.
- Update and maintain databases such as mailing lists, contact lists, and client information.
- Assist in the coordination and organization of meetings, events, and appointments proactively contributing to maintaining the highest standards of presentation and functionality.
- Ensure that the meeting rooms have all the necessary for our visitors (furniture, signage, equipment, temperature, fabric, and consumables)
- Submit office expense invoices within allocated budget, tracking through the system and escalating approval when necessary.
- Under the Financial area, may support local invoice flow; responsible for receiving and managing all the coming invoices using internal finance/invoice management systems.
- Arrange complex international travel arrangements (flights, hotels, transfers, visas etc...)
- Monitor and maintain office supplies.
- Assist in property projects such as relocation, lease renewal, and internal office moves and fit-outs.

**Requirements**:
**What we require from you...**
- Advanced secretarial studies or related
- Previous experience, 2 o 3 years.
- Fluent in Spanish and English, Bilingual as an ideal.
- Professional level knowledge of MS Office - Outlook, Word, Excel, PowerPoint.
- Ability to prioritize and multi-task
- Able to cope well with time constraints and work under pressure
- Positive attitude and good communication skills
- Adaptability and teamwork.
**What we offer for you...**
- Be part of a very technical and dynamic team always interested in improving customer service and employee satisfaction and where engineering excellence is a must
- Continuous training and possibilities for further growth as the company expand.
- Be part of an international team from different backgrounds that appreciates diversity and is based in a Technology Business Park in Palma de Mallorca.
- Breakfast, high-quality daily lunch at a very low cost, fruit and snacks all day long
- Every Thursday you will have a free lunch with your colleagues.
- Gym and game room at your disposal

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