Lead Project Procurement

**Job Description Summary**:
The PPLM is the single interface of the Project Manager coordinating all Sourcing, Procurement and Logistics activities on a portfolio of project. He/she is fully responsible for the overall fulfilment of the procurement activities and commitments in the project, including on time delivery, quality and cost as per the negotiated by Sourcing team.

The PPLM is the leader of the procurement team for a project portfolio and is fully responsible for the overall fulfilment of the procurement targets and commitments, including time, cost and quality fully supported by the PPLM of Portfolio constituent projects.
**Essential functions/ responsibilities**

PPLM is responsible for:

- Owning quality, costs (as negotiated by sourcing) and on time delivery of the material and services for the Project.
- Co-owning the Engineering Procurement Plan for the scope, where applicable
- Work with cross functional teams like Engineering, Sourcing to ensure the on-time delivery of documents (drawings, quotations, etc.) required to be obtained from suppliers
- Ensure timely issuance of the purchase orders.
- Owning the budget related to material, maintain and monitor the budget.
- Periodic progress monitoring and reporting to his management.
- Support the bundling activities in the project which includes convening periodic meetings of stakeholders.
- Establishes the procurement schedule.
- Coordinates offsite and on-site procurement activities for the project.
- Interface as required in coordination with project director, commodity leaders and supplier quality responsible.
- Coordinate to ensure the on-time issuance of purchase requisitions in the respective system to ensure timely placement of POs
- Follows up timely closure of NCRs (site and Shop) related to suppliers
- Supports Commodity Leaders and Buyers in obtaining technical specifications from engineering on-time.
- Participates in and/ or initiates periodic (preferably weekly) project meetings with the participation of quality, lead engineering, planning, logistics, project engineering manager etc. as applicable, who interface with sourcing at various stages and generates record notes/action list from these meetings and follows up on the actions.
- Regularly reviews the fulfilment by suppliers of all contractual requirements in regards to customs and duties with the support of the concerned function (taxation, expediting, Logistics etc.)
- Oversees claim management with the suppliers in coordination with Commodity leader/Buyer and the project.
- Effectively distributes and communicates relevant project information within the Procurement team.
- Establishes the monthly progress report, cost summary sheet and claim summary sheet.
- Responsible for reporting monthly progress, supplier claims and project cost summary to procurement management and into the project. Regularly updates suppliers cash out & project milestone recognition related to procurement.
- Represents procurement in Project meetings internally and externally, if so required by Project Director.
- Ensures invoices are released in accordance with the process in place.
- Supports compliance with the Quality and EHS rules as applicable to the sourcing function.
- Consolidates experience feedback to the Commodity Leaders.
He/She is fully responsible for workload management of his/her team as well as providing functional support to them (processes and tools)
- Coordinating and instruct the constituent PPLMs in the interest of the Projects in consultation with the sourcing management and Project Director
**Key Performance Indicators**

Performance is measured against the following indicators:

- On time delivery of supplier’s performance
- On time placement of POs for the projects
- Execution within budget according to sourcing contracts
- Follow up on Non-Conformities of internal and external suppliers
- Successful claim management against third parties.
- Objectives, Targets and Performance Measurements are defined on a yearly basis.
**Qualifications**
- Bachelor’s/Master degree from an accredited university or college
- Vast experience in Engineering & Sourcing and in a leadership role related to project procurement
**Desired Characteristics**
- Experience as Project Manager / Tender Project Manager / Senior Purchasing Manager
- Good understanding of legal/contractual aspects of an EPC contract.
- Risk management knowledge. Ability to work efficiently in cross-functional teams.
- Good communicator and team work capability.
- Negotiation skills either with supplier base or with customers.
- General knowledge of purchasing standards, policies, procedures, and Sourcing management philosophy.
- Ability to coach & develop team members. Accountability, resilience, autonomy, and leadership.
- Decision making, problem solving, ability to independently resolve issues with difficult suppliers.
- Basics in scheduling/planning of large and complex projects.
- Technical knowledge of products