Office Administrator

**Office Administrator**

**Location: Barcelona Spain**

**Model of Work: Hybrid**

Are you excited by challenges? Do you enjoy working in a fast-paced, international and dynamic environment? Then now is the time to join Quorum Software, a rapidly growing company and industry leader in oil & gas transformation.

Quorum Software is the world's largest provider of digital technology focused solely on business workflows that empower the next evolution of energy. From emerging companies to supermajors, throughout every region of the globe, customers rely on Quorum's proven innovation and unmatched global expertise to streamline business operations and make data-driven decisions that optimize profitability and growth. Our industry-leading solutions are transforming energy companies across the entire value chain, helping visionary leaders evolve their organizations into modern energy companies.

**Responsibilities**

Reporting into the EMEA & APAC Facilities Manager, the Office Administrator will perform office administrative duties **for the Barcelona office and provide virtual administration to the EMEA office**s (UK, The Netherlands, Norway, Finland, UAE):

- Assists the EMEA and APAC Facilities Manager in projects in the EMEA region such as office moves, office refurbishments, procurement and finance tasks.
- Works with EMEA leaders on various administration and coordination tasks.
- Works closely with the Facilities team in the APAC region.
- Serve as the office main point of contact across EMEA locations, with a primary base in Barcelona.
- Coordinates with Landlord staff, vendors and internal stakeholders for daily office cleaning, maintenance work, equipment, supplies and events.
- Assists with onboarding of new vendors and suppliers, reviews and helps to process invoices
- Maintain safe and clean work environment by complying and promoting with procedures, rules, and regulations
- Coordinates Community Services events, annual parties and social events locally and in EMEA.
- Communicates with employees on office updates and events
- Assist new employees with onboarding
- Welcomes on-site visitors and traveling staff. Maintaining visitor trackers and access. Assists with booking of meeting rooms, travel arrangements, lunches and events for both Barcelona and virtually across EMEA offices
- Manages employee access cards including activation and deactivation across European offices and maintain floor plans.
- Maintains the general office equipment, including printer and orders, receives, and maintains office and break room supplies and coffee machine. Receives, sorts, and distributes mail; assists with outgoing mail and package shipments.
- And other duties as assigned.

**Requirements**:

- General office experience including Telephone Skills and computer skills including typing and Microsoft Office,
- Have excellent verbal Communication and interpersonal skills
- Be able to work independently, have strong attention to detail and be able to manage multiple tasks at a time
- The ability to work with colleagues across countries and pro-actively solve problems

**Additional Details**

**_
Please Submit your CV/Resumé in English_**

**About Quorum Software**

**Quorum Diversity Statement**:At Quorum, we are committed to fostering, cultivating, and preserving a culture of belonging. We want to be the place where a diverse pool of talented people join us, stay with us and do their best work. With a diverse team of employees, we grow and learn better together. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture, but our reputation and our achievements. We are fully focused on equity and equality and believe deeply in diversity of race, gender, sexual orientation, age, religion, ethnicity, national origin, ability, neurodiversity and all the other characteristics that make us unique.
- Quorum Business Solutions and Quorum Software are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, ancestry, veteran status, disability, genetic information, or any other basis protected by law._