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Administrative Technician in The User Office

hace 2 semanas

Cerdanyola del Vallès Barcelona provincia, España ALBA Synchrotron A tiempo completo

**Reference**

2023-FIX-08

**Deadline**

02/12/2024

**Division**

Experiments
- Institution
- ALBA is the Spanish synchrotron light source, a large research infrastructure operating ten beamlines, complementary facilities, and an Electron Microscopy Center, this last in partnership with other institutions. Currently constructing multiple more beamlines, expanding the Electron Microscopy Center, and integrating advanced data analytics, it sums up a wide range of infrastructures geared toward finding solutions to societal challenges.

Located in Cerdanyola del Vallès (Barcelona, Catalonia, Spain), it is funded by the Spanish Government (Ministerio de Ciencia e Innovación) and the Catalan Government (Generalitat de Catalunya, Departament de Recerca i Universitats). The synchrotron light produced by 3 GeV electrons is used by thousands of researchers to analyse and understand the properties and functionality of matter, spanning a wide variety of fields, such as catalytic research, health, energy production/storage, environmental research, communication technologies, or cultural heritage.

Facing an upgrade to ALBA II, a 4th generation facility, which will increase dramatically brightness and coherent flux, ALBA is in a phase of growth and dynamics.

Being a part of the ALBA team will promote your career and will give you the opportunities to explore new territories.

For more information, you can take a look on our history watching this video:

- Tasks
- The position offers a unique opportunity for your professional development by working in the User Office, being at the interface of an international highly accomplished user community and our world known scientific and support staff. Be part of this inclusive, collaborative, multicultural, international and stimulating work environment.

We seek a highly motivated individual to deal with:

- Administrative Assistance in the Peer Review Panels: Travelling arrangements for the participants, organization of the meeting
- Daily user operation, checking of user access paperwork, checking of Safety paperwork for users, contact point for travel agency/guesthouse as well as contact point for user-Alba staff.
- Bills and accountings.
- Statistics and reports for the leader of the group and the Experiment Division Head and the director.
- Checking of the scientific articles and other results of research originated from ALBA resources.
- Organization of the Alba User Office meeting as well as other international meetings.
- Any new administrative task which will benefit the ALBA II user program.
- RequirementsApplications that do not present the aforementioned or required documentation during the selection procedure will not be accepted.
- Selection Process Development
- The selection will be carried out through the competition-opposition system.

As a first phase, an analysis of the curriculum will be carried out (assessment of previous experience and / or scientific history, degree, training and other professional information relevant to the position). Career breaks or variations in the chronological order of CVs will be regarded as an evolution of a career, and consequently, as a contribution to the professional development.

The assessment of the CV in the competition phase will be scored up to 40 points, which will consider the following aspects:

- Experience in day-to-day user management
- 10 pts
- Experiences in billing and accounting - 10 pts
- Experiences in providing statistics to management - 10 pts
- Experiences in checking and registering scientific publications - 10 pts

Provided they meet the minimum requirements and have ranked among the top five after the assessment of the CV phase, at least one person from the underrepresented gender in the division/office will be interviewed.

The interview will include at least:

- Presentation of professional experience. 5pts
- Auto-assessment of soft skills 5pts
- Communication skills in English, Spanish and Catalan 10 pts
- Vision of the job position 10pts
- Understanding of processes within a user office 25pts

In case of a tied final score, the position will be awarded to the person who belongs to the most underrepresented gender in the corresponding Division and subsidiarily to the overall company.

If necessary, alternates of the members of the selection board will be appointed by the president of the selection process, and the change will be published in the announcement.
- Other information
- Permanent contract.


The members of the Selection Board are the following: Klaus Attenkofer, María José Simancas Genicio and Virgínia Boix de la Cruz.