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Project Support Administrative Trainee

hace 2 semanas

Madrid, España Ecolab A tiempo completo

Join Ecolab’s team as a Project Support Administrative Trainee. This management opportunity will play a key role in supporting different stakeholders, mainly the Engineering Department. This position ensures all necessary reporting and correspondence is completed in a timely, accurate and professional manner.

Job Characteristics: Performs high level general administrative duties in support of an individual, group of professionals and/or business processes. Compiles and analyses basic information for reports or presentation materials and prepares charts, graphs, or tables as necessary. Receives and responds to routine correspondence following established procedures not requiring management review.

**WHAT YOU WILL DO**
- Downstream & Chemical Engineering project tracking
- Status updates from Technical Service Request (TSR) to Equipment delivery
- Monthly / quarterly reporting based on Engineering project tracking, innovation tracking database, TSRs in CRM, open projects in execution, equipment highlights
- Engineering Project Support
- Order and cost preparation, order amendments, invoice revision and acceptance consulting with Sales, Engineering and Service Teams
- Support for supplier´s administrative queries and information regarding company details, invoicing methods, invoicing data, PO information requests
- SAP data and information supply for Engineering team including vendor Nº, standard item cost, order details
- Document preparation and control if needed
- Logistics & Transport Supervision
- Delivery item follow-ups with delivery dates and shipment tracking
- Import / export item paperwork and tracking and complete administration for customs clearance
- Coordination of required documentation for shipping and transport
- Shipment handling & stock from Alcala office and transport invoice revision

**MINIMUM QUALIFICATIONS**:

- Bachelor’s Degree in Business Administration, Grado Superior Administración y Finanzas or similar. Have completed studies within the last three years.
- Advanced C level English; additional language skills are highly preferred especially Spanish
- Intermediate proficiency with the Microsoft Office package (Word, Excel, PowerPoint, Outlook)
- Previous experience with SAP system
- Attention to detail
- Strong interpersonal skills
- An ability to work autonomously and as part of a team
- Great communication skills
- Admin skills
- Preferably owns a car to reach local office

**KEY MEASURES**
- Safety first (1 safety observation per quarter)
- KPI measurement and reporting
- Sales Satisfaction (internal & external)
- Problem Solving attitude
- Demonstrated Value and Initiative
- Quarterly/Annual Progress Reports
- Coordination and support of Service Support Team

**WORKING RELATIONSHIPS AND TEAM WORKING**
- Takes 100% direction from Downstream & Chemical Engineering Manager
- With SAP service team to ensure perfect coordination
- With district sales teams to ensure mutual objectives are set and met, at the same time that the SAP communication works in the proper way as per standard procedures
- With third party equipment suppliers and equipment partners (SAP active vendors and subcontractors)

**Our Commitment to Diversity and Inclusion**

Ecolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. Our goal is to fully utilize minority, female, and disabled individuals at all levels of the workforce. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.