Distribution Oversight Officer

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Role: Distribution Oversight Officer

Location: Valencia

Employment Type: Permanent

Role summary:
As a Distribution Oversight Officer, you will play a key role in ensuring strong governance across the distribution network. You’ll oversee distributors, safeguard compliance with marketing and distribution regulations, and manage fund passporting and cross‑border registrations. You’ll also lead due diligence on distribution partners, support clients with expert guidance, prepare clear and timely reporting, and collaborate with regulators and service providers to ensure smooth, accurate delivery of all distribution and registration activities.
Key Responsibilities:Ensure the adherence of FRMC and its delegates to the laws rules and regulations governing Marketing and Distribution activities - through oversight of the fund(s) marketing plan and the distribution network of the managed UCITS and AIFs.
- Perform Initial and Ongoing Due Diligence on the Distributors. Identify, assess operational risks and highlight findings/ recommendations (where relevant) in your due diligence report.
- Perform Initial and Ongoing Due Diligence on the Distributors via on-site visits, where required.
- Review documentation such as Prospectus, policies and procedures of the management company’s counterparts, due diligence reports, etc.; monitoring of Service Level Agreements with the distributors and other 3rd party distribution partners.
- Follow-up on any issues identified and escalation to the management if needed.
- Prepare fund’s board reports within the agreed deadlines.
- Communicate and maintain relationship with the delegates of FRMC and other 3rd party service providers.
- Establish communication with clients and provide proactive assistance on distribution related issues.
- Escalate issues when required.
- Assist the team with implementation of distribution related services.
- Ensure consistent, correct and timely delivery of services internally and to clients.
- Deliver distribution support services, such as market research and analyses, agreements review, research and selection of service providers, etc.
- Manage fund registration and distribution service for clients both UCITS and AIFs.
- Liaise with regulators, lawyers, clients and third-party service providers were required.
- Deal with the administrative modalities of funds registration, being compliant with the regulations, ensuring a high level of accuracy and respecting deadlines and procedures.
- Liaise with the Management Company’s Conducting Officers and contribute to regular reports, maintain documentation, identify potential breaches and escalate when required.
- Contribute to quarterly fund Boards, notably key performance indicators on distribution.
- Research and keep up to date on the cross-border notification procedures in the EU and non-EU countries.
- Keep up to date on any laws and regulation impacting marketing and distribution of funds (UCITS, AIFs, other unregulated funds as well).
- Maintain the internal distribution and registration databases
Skills / experience:You have a minimum of 3-5cyear experience in the fund industry and oversight roles, ideally in fund distribution (additional exposure to legal, compliance, TA functions would be an advantage).
- You hold at least a bachelor's degree or equivalent in Economics, Law or similar qualifications.
- You are fluent in English with excellent written and oral communication skills, fluency in German would also be required.
- You demonstrate a good understanding of the investment fund industry, oversight requirements (as set forth in CSSF 18/698 and various ALFI guidelines), marketing and distribution of investment funds, KYC/AML related regulations.
- MiFiD II product governance and investor classification requirements, CBDF regulation (Article 4 of Regulation (EU) 2019/1156), etc.), UK OFR regime.
- You are keen to further develop your practical knowledge of laws and regulations applicable to financial services, both within Luxembourg and other jurisdictions.
- You hav