Team Assistant

Company Description We’re Adevinta, a global leader in digital marketplaces that reaches hundreds of millions of people each month through our household name brands across 16 countries. We’re all about matchmaking, and our sites help people find whatever they’re looking for in their local communities - whether it’s a car, an apartment, a sofa or a new job. Every connection made or item found makes a difference by creating a world where people share more and waste less. As a global network of loved local brands, including Marktplaats in the Netherlands, Mobile.de in Germany and Leboncoin in France, our teams are there to make things better, safer and easier for the people who choose to visit and use our marketplaces every month. We established our Global Headquarters in Barcelona when Adevinta was created in 2019. Here you’ll find most of our Central Functions teams, although we also have people based in our other main hubs in Paris, Amsterdam and Berlin as well as in our local offices across the globe. Our local brands are founded on the connections between people, and as an international group we create networks of talented Adevintans who work together towards a common purpose across geographies and disciplines. Within Finance we act as a trusted business partner protecting, creating, and driving sustainable stakeholder value through one innovative team, while creating a controlled and protected environment with accurate and timely financial information safeguarding the company with integrity, robust compliance and controls. The Group Regional Controlling team works with market finance teams to ensure accuracy of finance numbers across all of Adevinta’s market segments. The team collaborates with external auditors on market specific audit queries and challenges, and interprets financials into meaningful insights for senior management. **Job Description**: Reporting to the VP of Finance Operations and Transformation in Adevinta, within Marketplaces division you will play a critical role in the overall support and management assistance to the executives and their leadership team. The Executive Assistant will have a varied role and a great range of interactions on a daily basis. **You will**: - Be responsible for the overall direction and coordination of the executives administration - Calendar Management: own calendar and manage daily Executives calendar and schedule - Coordinate and manage travel. The executive assistant will be tasked with developing complex, detailed and organised travel itineraries and agendas as well as compiling documents for travel-related meetings - Completing expense reports - Composing and preparing confidential correspondence - Plan, coordinate, and ensure the executive schedule is followed & respected - Organise events e.g. quarterly events, off-sites, team meetings including managing budgets and deadlines and general event/coordination activities. - Provide a "gatekeeper" role, creating win-win situations for direct access to the executives time - Communicate directly, and on behalf of the Executives with leadership teams, and others on matters related to their areas and priorities - Research, prioritise, and follow up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature; determine appropriate course of action, referral, or response - Provide a bridge for smooth communication between the Executives and internal departments; demonstrating leadership to maintain confidentiality, trust and support with senior management staff - Prioritise conflicting needs; handles matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures - Manage confidential information - Provide insights & ideas on how to manage the executives and his leadership team life more efficiently - Contribute to team development, effectiveness and success by sharing knowledge and good practice, working collaboratively with others to create a productive, diverse and supportive working environment - Maintain a strong working relationship with other departments - Assist with meetings and internal events agenda for the year ahead, liaising with members of the board, senior partners, non-executive directors and departmental managers to ensure all internal events and review meetings are set appropriately - Help the team make consistent **Qualifications**: - _ Basic Skills_**:Active learning, active listening, critical thinking and must possess strong attention to detail, curious person wanting to go the extra mile - _ Social Skills:_ Coordination, instructing, negotiation, service orientation, social perceptiveness - _ Problem Solving Skills:_ Complex problem solving; identifying complex problems and reviewing related information to develop and evaluate options and implement solutions - _ Systems Skills:_ Judgment and decision making, social perceptiveness - _ Resource Management