Ai Director Assistant

**Job Reference**:

- 676_25_DIR_DIR_EA
- **Position**:

- AI Director Assistant
- **Closing Date**:

- Sunday, 30 November, 2025- **Reference**: 676_25_DIR_DIR_EA- **Job title**: AI Director Assistant-
- **About BSC**- The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for EuroHPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries.

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**Context And Mission**- The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is establishing its new Institute of Artificial Intelligence (AI Institute), a strategic initiative that positions BSC at the forefront of Artificial Intelligence (AI) and High-Performance Computing (HPC) research worldwide.
To ensure the smooth functioning of this high-impact initiative, BSC is seeking a highly organized and proactive Executive Assistant to support the AI Institute Director.

**Key Duties**- Manage the AI Institute Director’s agenda, correspondence, and travel, ensuring efficient scheduling, prioritization, and coordination with internal and external stakeholders.
- Prepare and organize meetings, including agendas, minutes, follow-ups, and documentation for the Director’s internal and international engagements
- Draft, review, and format presentations, reports, and institutional documents with accuracy, confidentiality, and attention to detail.
- Coordinate communication and workflow between the AI Institute, other BSC departments, and international research partners to ensure smooth collaboration.
- Organize visits, events, and delegations, overseeing agendas, logistics, and visitor coordination.
- Maintain organized digital and physical filing systems, and support the preparation of official documentation for research and administrative activities.
- Anticipate administrative and operational needs, providing proactive support to optimize the Director’s efficiency and the daily operations of the AI Institute.-
- **Requirements**- Education
- Professional training in Executive Assistance, Administration, or equivalent (FPII/CMGS).
- An university degree in Business Administration, Communication, or related fields will be valued.
- Essential Knowledge and Professional Experience
- Minimum of 3 years of experience as an Executive Assistant, ideally supporting senior leadership in a research, scientific, or technology environment.
- Proven experience in managing international agendas, travel, and correspondence for executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent office packages.
- Additional Knowledge and Professional Experience
- Familiarity with academic or research institutions, and understanding of scientific terminology (especially AI or HPC fields) will be a strong advantage.
- Experience coordinating institutional visits, conferences, or research-related events.
- Comfortable working in a multicultural, interdisciplinary, and fast-paced environment.
- Fluency in English (written and spoken), with strong knowledge of Spanish and Catalan.
- Competences
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proactive, flexible, and resourceful attitude.
- Strong problem-solving and prioritization skills.
- Team-player attitude.
- Sociable, approachable, and service-oriented.
**Conditions**The position will be located at BSC within the Directors Department
- We offer a full-time contract (37.5h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures
- Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration
- Holidays: 23 paid vacation days plus 24th and 31st of December per our collective agreement- Starting date: 2025 ed**Applications procedure and process**A full CV in English including contact details
- A cover/motivation letter with a statement of interest in English, clearly specifying for which speci