Law Firm Administrator

hace 2 semanas

España buscojobs España A tiempo completo

Fully remote role in California, SoCal preferred - Only candidates who live in the Los Angeles or Orange County areas will be considered.POSITION SUMMARY:This position is close to a COO Level but for a small growing firm. The Law Firm Administrator serves as a pivotal member of the firm's leadership team, driving the strategic vision and operational efficiency of the non-legal side of the business. Reporting directly to the Principal / CEO, this role is responsible for overseeing all administrative functions, ensuring the seamless execution of day-to-day operations, and fostering a positive, high-performing work environment. With a strong focus on strategic planning and execution, this individual partners closely with senior leadership to develop and implement initiatives that support the firm's growth and long-term success.WHAT YOU'LL DO: (Essential Functions)Leadership and Strategic Planning:Foster a culture built on company values.Supervise and lead a team of non-attorney staff including recruitment, onboarding, scheduling, training, development, evaluation, performance management, and termination.Provide coaching, direction, mentorship, and leadership to achieve company and client goals.Act as a company ambassador and represent Cha Law ethically and professionally.Partner with the CEO and leadership team to define, implement, and monitor strategic initiatives that align with the firm's growth and operational goals.Act as a strategic advisor and thought partner, contributing to long-term planning and decision-making.Lead the design and execution of organizational change initiatives to ensure seamless integration and adoption of new processes, technologies, and systems across all non-legal functions.Act as a liaison between departments, ensuring alignment of business objectives, enhancing communication, and streamlining workflows across the firm.Collaborate with the CFO to provide strategic financial oversight, including budget forecasting, cost-benefit analysis, and driving financial performance to meet or exceed goals.Operations:Lead the optimization of firm-wide operations, creating and implementing scalable systems and processes that drive efficiency, reduce costs, and improve overall performance.Develop and oversee firm-wide risk management and compliance strategies, ensuring all operations adhere to legal and regulatory requirements.Spearhead the firm's technology strategy, driving innovation and ensuring effective use of technology.Manage day-to-day operations of administration of the firm, including but not limited to workflow management, oversight of all aspects of supporting the completion of case/matters, insurance policies, document and data management, virtual facility management, and general business operations requirements.Coordinate and assist in the refinement of trust/retainer management and billing procedures.Collaborate daily and directly with the Managing Attorney on firm-wide case management ensuring timely communications so that work is handled efficiently and deadlines are met.Develop, manage, and drive Key Performance Indicators (KPIs).Manage vendors and support operational needs for technology, office administration (virtual and home offices), and marketing.Oversee or directly manage the Potential New Client (PNC) process including process, workflow, and Clio ensuring efficiency and a positive PNC experience.Manage firm calendar ensuring seamless scheduling and completion of tasks and deliverables on time.Provide training to attorney staff as requested.Develop and standardize operating procedures with accompanying documentation for day-to-day operations.Manage the Externship program including recruitment.Human Resources (may do some or all):Oversee the firm's talent management strategy, ensuring that recruitment, retention, and professional development initiatives align with the firm's goals and culture.Actively shape and sustain the firm's culture, driving initiatives that enhance employee engagement, retention, and productivity.Manage payroll and benefits including day-to-day administration ensuring compliance and a positive employee experience.Manage full cycle recruiting process for non-attorney staff and provide recruiting support for attorney staff.Manage onboarding and offboarding processes for all incoming and outgoing employees, including Independent Contractors.Maintain required files and documents (e.g., personnel files) and file reports and filings necessary ensuring compliance with federal, state, and local regulations.Manage administration of all HR systems, policies, and processes (e.g., Gusto, performance management, compensation, Employee Handbook, job descriptions).Monitor attorney and paraprofessional continuing education and certifications ensuring compliance with Bar regulations.Other:Plan and coordinate various employee events and off-sites.Create and maintain a positive work environment and culture.Other duties or projects as requested.WHAT YOU'LL BRING (Essential Qualifications):Education / Certification:High school diploma required; bachelor's degree preferred.Certified Legal Manager (CLM) is strongly preferred.Experience:7 years experience in a law firm administrator or law office operations management role.3 years of supervisory experience with legal staff of 10+.3 years of Human Resources experience, including recruiting and hiring.Experience as a business driver managing a budget of $5 million or more.Experience in various size organizations including small and mid.Experience managing in remote-first environments.Knowledge / Skills:Strong leadership skills effectively motivating high-performing teams.Strong interpersonal skills effectively managing through conflict and building trusting relationships.Strong project management skills efficiently managing multiple projects and tasks with competing priorities.Strong knowledge of legal office procedures, terminology, and document management systems.Acts with integrity, and professionalism, and maintains confidentiality.Ability to learn and adapt to new technologies.Exceptional organizational skills, proofreading skills, and attention to detail.Demonstrated sense of urgency and superior follow-up skills.Possess a client service mindset with strong verbal and written communication skills.Proficiency with Microsoft Office Suite.Effectively speaks, reads, and writes in English.
#J-18808-Ljbffr

  • Law Firm Administrator

    hace 3 semanas

    España Hr Talent Partners A tiempo completo

    Fully remote role in California, SoCal preferred -Only candidates who live in the Los Angeles or Orange County areas will be considered. POSITION SUMMARY: This position is close to a COO Level but for a small growing firm. The Law Firm Administrator serves as a pivotal member of the Firms leadership team, driving the strategic vision and operational...

  • Asesor Fiscal Contable Senior

    hace 3 semanas

    España Page Personnel España A tiempo completo

    Gestión de cartera de clientes; PYME y gran empresa - Realización de IRPF durante la campaña de rentas - Gestionarás un equipo de dos personas a cargo - Realización de contabilidad y fiscalidad de tus clientes Asesor Fiscal contable Senior - Law firm|Ubicación en Barcelona centro - Conocimientos contables y fiscales con capacidad de gestión directa...

  • Law Firm Administrator

    hace 2 semanas

    España HR Talent Partners A tiempo completo

    Job Position: Real Estate Executive AssistantLocation: Remote (Ability to work within specified time zones as needed)Work Schedule: Flexible based on executive needs, typically Monday to Friday.Company Overview:Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We...

  • Legal Assistant

    hace 1 mes

    España Aureada CPA Law Firm A tiempo completo

    Job ResponsibilitiesDocument Drafting and Management- Prepare and review legal documents related to commercial transactions and taxation matters.- Maintain organized filing systems for legal documents.Client Communication- Assist in scheduling meetings and appointments with clients.Legal Research and Analysis:- Conduct legal research on commercial law and...

  • Family Law Attorney

    hace 3 semanas

    España Salve.Inno Consulting A tiempo completo

    We are seeking a skilled and dedicated Family Law Attorney with a minimum of 3 years of experience to join our growing team in either Irvine, CA, or Corona, CA. This is an exciting opportunity to work with a firm that specializes in family law, with a particular focus on providing outstanding legal services for fathers in need. The firm prides itself on its...

  • Family Law Associate Attorney

    hace 7 días

    España buscojobs España A tiempo completo

    Position Overview :Our client, a well-regarded family law firm, is seeking a dedicated and skilled Family Law Associate Attorney to support case management and provide comprehensive legal services to clients. This role offers a dynamic growth opportunity within a collaborative team.Key Responsibilities :Support lead attorneys in effectively managing family...

  • Family Law Associate Attorney

    hace 3 semanas

    España Ten Solutions A tiempo completo

    Position Overview: Our client, a well-regarded family law firm, is seeking a dedicated and skilled Family Law Associate Attorney to support case management and provide comprehensive legal services to clients. This role offers a dynamic growth opportunity within a collaborative team. Key Responsibilities: Support lead attorneys in effectively managing family...

  • Office Administrator

    hace 1 mes

    España The Property Development Group SL A tiempo completo

    Job description Job Title: Office Administrator Company: The Property Development Group S.L. Location: Puerto de Mazarron, 30860 Murcia About Us: The Property Development Group is a leading construction firm specialising in Residential & Commercial construction projects within our Head Office of Puerto de Mazarron and also from our satellite office in...

  • Admin/Marketing Administrator

    hace 3 semanas

    España The Legends Agency A tiempo completo

    Role: Admin/Marketing Administrator Position: Remote WHAT YOU WILL BRING TO THE COMPANY Our client is a firm of Chartered Surveyors and are specialists in the valuation of buildings, plant & equipment for insurance purposes. They work with a range of clients, both national and international, they require a junior administrator with good Word, Excel, IT and...

  • Admin/Marketing Administrator

    hace 3 semanas

    España The Legends Agency A tiempo completo

    Role: Admin/Marketing Administrator Position: Remote WHAT YOU WILL BRING TO THE COMPANY Our client is a firm of Chartered Surveyors and are specialists in the valuation of buildings, plant & equipment for insurance purposes. They work with a range of clients, both national and international, they require a junior administrator with good Word, Excel, IT and...

  • Admin/Marketing Administrator

    hace 3 semanas

    España The Legends Agency A tiempo completo

    Role: Admin/Marketing Administrator Position: Remote WHAT YOU WILL BRING TO THE COMPANY Our client is a firm of Chartered Surveyors and are specialists in the valuation of buildings, plant & equipment for insurance purposes. They work with a range of clients, both national and international, they require a junior administrator with good Word, Excel, IT and...

  • Insolvency Administrator

    hace 3 semanas

    España The Legends Agency A tiempo completo

    Job Title: Insolvency Administrator - Corporate Restructuring (Junior Role) Location : South Africa Department: Corporate Restructuring Reports To : Senior Insolvency Practitioner / Team Leader Salary: R16 000 R25 000 pending on Experience Job Type: Full-Time, Permanent, remote About Us : The Legends Agency is the Employer of Record South Africa Arm to...

  • Plan Administrator

    hace 3 semanas

    España Mercer A tiempo completo

    Este empleo ha caducado en Indeed. Entre otros motivos, esto podría deberse a que la empresa ya no acepta más solicitudes, no está contratando de forma activa o está evaluando las solicitudes recibidas.Plan Administrator - Ramos de Vida, Accidentes y AhorroMercer - 28046 Madrid, Madrid provinciaDescripción completa del empleoPlan Administrator - Ramos...

  • Administrator

    hace 4 semanas

    España Fitch Ratings A tiempo completo

    Administrator Requisition ID: 47203 Business Unit: Fitch Ratings Category: Administration Location:Barcelona, ES Date Posted: Oct 11, 2024 Department Overview: Business & Relationship Management (BRM) is currently seeking a BRM Administrator based out of our Barcelona, Spain office. This exciting role is based within the Business & Relationship Management...

  • Admin/Marketing Administrator

    hace 2 semanas

    España The Legends Agency A tiempo completo

    Our client is a firm of Chartered Surveyors and are specialists in the valuation of buildings, plant & equipment for insurance purposes. They work with a range of clients, both national and international. They require a junior administrator with good Word, Excel, IT and organisational skills. This role sits within the marketing & sales side of the...

  • Executive Assistant for Legal Firm

    hace 3 semanas

    España Scale Up Recruiting Partners A tiempo completo

    Hey there! We are Scale Up, an early-stage recruiting agency, and we are looking for an Executive Assistant to work in one of the world's largest global law firms, delivering quality and value to clients around the globe.About the PositionWe are currently seeking an experienced Executive Assistant to join our client's global law firm based in the UK. As an...

  • Office Administrator

    hace 1 mes

    España abc-knowledge S.L. A tiempo completo

    Lionsgate Capital is looking for an Office Administrator to support the team, we are a luxury mortgage brokerage firm for HNW and UHNW clients based in Palma de Mallorca. German, English and Spanish are a must! Requirements: Native or proficient in German, English and Spanish Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint,...

  • Plan Administrator

    hace 1 mes

    España ES004 Mercer (Spain) Consulting Sl A tiempo completo

    Description : Plan Administrator - Ramos de Vida, Accidentes y Ahorro (con inglés) Qué buscamos? Mercer necesita incorporar una persona en el departamento de Brokerage en la oficina de Madrid o Barcelona para la administración de las pólizas de Vida, Accidentes y Ahorro de algunos de nuestros clientes. Qué te ofrece Mercer? Una compañía líder con...

  • Senior Contract Administrator Engineer

    hace 4 semanas

    España Carbon60 A tiempo completo

    I'm excited to share a fantastic opportunity with my international oil & gas client in Milan, Italy. We're on the lookout for a Senior Contract Administrator Engineer to join them on a long-term contract to oversee the entire contract lifecycle, from drafting and negotiating terms to execution and closure.Day Rate - Negotiable in Euro (via Freelance...

  • Senior Customer Service Administrator

    hace 1 mes

    España Arxada AG A tiempo completo

    Senior Customer Service Administrator Arxada is a global specialty chemicals business that’s committed to solving the world’s toughest preservation challenges through better science. With a proud history of innovation dating back more than a century, we aim to help our customers develop more sustainable solutions that protect and maintain the health and...