Project Support Administrative Trainee

hace 1 semana

España Ecolab A tiempo completo

Join Ecolab’s team as a Project Support Administrative Trainee. This management opportunity will play a key role in supporting different stakeholders, mainly the Engineering Department. This position ensures all necessary reporting and correspondence is completed in a timely, accurate and professional manner.Job Characteristics: Performs high level general administrative duties in support of an individual, group of professionals and/or business processes. Compiles and analyses basic information for reports or presentation materials and prepares charts, graphs, or tables as necessary. Receives and responds to routine correspondence following established procedures not requiring management review.WHAT YOU WILL DODownstream & Chemical Engineering project trackingStatus updates from Technical Service Request (TSR) to Equipment deliveryMonthly / quarterly reporting based on Engineering project tracking, innovation tracking database, TSRs in CRM, open projects in execution, equipment highlightsOrder and cost preparation, order amendments, invoice revision and acceptance consulting with Sales, Engineering and Service TeamsSupport for supplier’s administrative queries and information regarding company details, invoicing methods, invoicing data, PO information requestsSAP data and information supply for Engineering team including vendor Nº, standard item cost, order detailsDocument preparation and control if neededLogistics & Transport SupervisionDelivery item follow-ups with delivery dates and shipment trackingImport / export item paperwork and tracking and complete administration for customs clearanceCoordination of required documentation for shipping and transportShipment handling & stock from Alcala office and transport invoice revisionMINIMUM QUALIFICATIONS:Bachelor’s Degree in Business Administration, Grado Superior Administración y Finanzas or similar. Have completed studies within the last three years.Advanced C level English; additional language skills are highly preferred especially SpanishIntermediate proficiency with the Microsoft Office package (Word, Excel, PowerPoint, Outlook)Previous experience with SAP systemStrong interpersonal skillsAn ability to work autonomously and as part of a teamPreferably owns a car to reach local officeKEY MEASURESSafety first (1 safety observation per quarter)KPI measurement and reportingProblem Solving attitudeDemonstrated Value and InitiativeQuarterly/Annual Progress ReportsCorrect application of ECOLAB proceduresCoordination and support of Service Support TeamWORKING RELATIONSHIPS AND TEAM WORKINGTakes 100% direction from Downstream & Chemical Engineering ManagerWith SAP service team to ensure perfect coordinationWith district sales teams to ensure mutual objectives are set and met, at the same time that the SAP communication works in the proper way as per standard proceduresWith third party equipment suppliers and equipment partners (SAP active vendors and subcontractors)Our Commitment to Diversity and InclusionEcolab is committed to fair and equal treatment of associates and applicants and furthering the principles of Equal Opportunity to Employment. Our goal is to fully utilize minority, female, and disabled individuals at all levels of the workforce. We will recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, Ecolab will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.
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