Resident Protocol and Events Officer – Permanent EIB Representation Brussels

Resident Protocol and Events Officer – Permanent EIB Representation Brussels & Brussels/Belgium Full‑time position at the European Investment Bank (EIB) in Brussels, under the Secretariat General Directorate (SG) – Shareholder Relations and Institutional Matters Department (SR&IM) – Protocol, Visits and Events Division (PTL). Purpose You will coordinate and organise visits and events mainly in Brussels and occasionally at headquarters. You will deliver protocol services for the President and MC members, liaise with EU institutions and other organisations to ensure smooth execution of high‑level engagements. You will represent the Head of Division at key events, maintain continuity, and provide logistical support to the President on business travels. Operating Network You will report to the Head of Protocol, Visits and Events Division. Accountabilities Provide professional protocol support for the EIB President, Management Committee members and other senior managers or staff when visiting Brussels, the EIB Office, any EU institution or body. Prepare missions for the President and accompany delegations on missions outside Belgium and Luxembourg, as assigned by the Head of Division. Manage official and corporate meetings and events organised by the division in Brussels, ensuring the satisfaction of MC and other internal and external stakeholders. Represent the EIB Group when delegated, promoting the interests of the Bank and the division. Ensure protocol access and a professional welcome when visiting other institutions by liaising with relevant counterparts and accompanying senior management where appropriate. Organise official and corporate meetings and events in Brussels and external venues in close collaboration with the Head of Division and senior colleagues in Luxembourg. Guarantee high‑quality organisation and stakeholder satisfaction for bilateral meetings, signature ceremonies, seminars, and receptions. Coordinate with Brussels Office colleagues in charge of meeting room management and catering to ensure smooth execution of events. Manage protocol arrangements for visits to the EIB Permanent Representation in Brussels, liaising with the Head of Representation and the Head of Division. Oversee protocol tasks for official visits, including seating plans, protocol gifts, and coordination with building security or police. Manage activities related to event sponsorships in Brussels, including budget and coordination with the EIB Permanent Representative and Brussels staff. Analyse and evaluate requests for event sponsorships/partnerships and provide a recommendation to the Head of Division and Director. Responsible for overseeing all administrative tasks related to core duties in Brussels including statistics, inventories, and budget control. Coordinate with Brussels Office colleagues responsible for meeting room management and catering for high‑quality bilateral meetings, signature ceremonies, seminars and receptions. Liaise and coordinate efficiently with external service providers and their staff on site. Develop and maintain a strong network of contacts within EU institutions and other national or international organisations, providing analysis and updates to the Head of Division. Work closely with the Head of Division, Heads of Unit and other senior colleagues in preparing the annual list of events, budgets and event evaluation. Regular presence in Luxembourg (monthly or at the request of the Head of Division) to support cross‑branch coordination. Qualifications University degree (minimum equivalent to a Bachelor) in international relations, diplomacy, European studies, law, political science, languages, hospitality‑travel‑event management or corporate communication. At least 5 years of relevant professional experience in protocol, diplomacy, international relations, official missions, interpreter or VIP hospitality and business travel, of which at least 2 years in a confirmed protocol role. Excellent understanding of EU institutions and relevant counterparties. Sound experience with budget and procurement processes and rules. Relevant and recent experience in a key EU Institution is an advantage. Comprehensive knowledge of and experience with diplomatic and corporate protocol rules and activities. Experience with organising and accompanying official missions. Knowledge of high‑quality hospitality, catering and event organisation. Ability to work independently and in a team with an aptitude for close cooperation with numerous internal and external parties. Ability to oversee and coordinate the work of others, as needed. Proficiency in using MS Office standard IT tools and software applications. Excellent command of written and spoken English and French; knowledge of other EU languages is an advantage. Competencies Find out more about EIB core competencies. Additional Information The remuneration of staff hired directly at a post in an external office within the EU may be adapted to the costs of living of the respective country. We hire and value talent with unique characteristics, creating a work environment where they can be themselves. We believe that Diversity, Equity and Inclusion makes us a performing and innovative organisation. We encourage all suitably qualified and eligible candidates to apply regardless of gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation, disability or neurodiversity. We strongly invite applicants with a disability, neuro‑divergent profile or chronic condition to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team (Jobs@eib.org) who will ensure that your request is handled. By applying for this position, you acknowledge the importance of maintaining the security and integrity of the information of the EIB Group. If selected, you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or damage to the EIB Group reputation. Deadline for applications: 18th January 2026 Seniority level Not Applicable Employment type Full‑time Job function General Business and Other Industries Banking #J-18808-Ljbffr