Facilities Coordinator

hace 1 semana

España Autodesk A tiempo completo

You will proactively coordinate all day-to-day facilities operations including repairs and enhancements. You will supervise and maintain the site to meet high company standards for safety, organization, orderliness, cleanliness and aesthetics and monitor budgets. You will coordinate health, safety, and environmental compliance activities on the site and update responsible management.You may maintain documentation such as power and HVAC diagrams, space usage, guides, etc. Providing support to vendors/contractors such as security force, cafeteria, print, media relations and assisting in hosting visitors and arranging seminars and layout of rooms with audio visual support.This position typically reports to the Workplace Manager, and it is an office-based position (not remote nor hybrid).Principal Duties and ResponsibilitiesFACILITIES UPKEEP AND MAINTENANCE:Establishment and administration of working processes related to building and grounds maintenance, cleaning & janitorial services, security services, utilities, negotiate contracts and vendor management.Manage day-to-day operations by performing proactive “walk-throughs” of site including to carry out preventative maintenance, safety inspections, and repairs.Raise and track purchase order requests and ensure invoices are processed accurately and efficiently.Manage cost administration and office budgets as it relates to projects and operating costs.Track budgets and ensure payment is made on time and efficiently.Maintain an inventory of all required office supplies, kitchen supplies & equipment and coordinate replacement orders as necessary.Assist or lead new employee onboarding as needed.Monitor the car parking facilities and issue permits where necessary.Serve as point of contact for security-related matters in case of natural disaster, or any other emergency cases.Manage meeting room set-ups and audio/visual troubleshooting to ensure all equipment is in working order.Coordinate work with outside vendor(s) or landlord as needed.Maintain professional appearance of building lobby, reception area, conference rooms.Maintain proper office documentation of facilities, environmental, and safety-related documents.Use Autodesk tools to trace repairs & schedule maintenance of the company asset.Use mobile app for managing site tickets, completing requests or recommending appropriate solutions to customers in a timely manner.Ensure compliance with local health and safety regulations and company safety standards, including working with safety consultants to carry out regular risk assessments and reviewing any changing equipment or processes with potential health and safety impacts.Take part in the Emergency Response Team efforts- organize fire drills, training of fire wardens/first aiders, monitor and re-stock emergency supplies if needed.COORDINATION:Coordinate with outside contractors and other departments (such as EIS, HR).Maintain knowledge of building management’s policies and procedures manual and maintain building-specific files.May perform other activities such as mail deliveries, shipping & receiving, inter-office transportation of equipment and in some locations may serve as back-up Receptionist.Serve as contact point for security-related matters in case of natural disaster, or any other emergency cases. In some locations, provide general administrative support for the Security system and issue of security badges.Collect and maintain data for reports related to headcount, financial, meeting room & space utilization and others.Lead and coordinate event projects and other departmental initiatives such as sustainable operations.Assist with space planning and manage/support office moves.MINIMUM REQUIREMENTS:+ 2 years’ experience in Facilities Coordinator operations in high-tech company or equivalent in a facility of +250 employees.Client-service oriented.Experience in budget management.Must be willing to work outside of office hours when needed (Certain Repair & Maintenance works need to be done on weekends and holidays).Must be willing to carry company mobile phone and be "on-call" for emergencies. (Unless restricted by local labor laws).Knowledge of Office 365, experience with Excel, Word, Outlook and PowerPoint.Knowledge of applicable environmental, health, and safety laws or strong willingness to learn including attending applicable external trainings and self-study.Strong communication skills - oral and written.An analytical mind with problem-solving skills.Experience in procurement.Organized with multitasking abilities.Works well under pressure.Accurate, precise, with high attention to details.Creative and can-do attitude, ability and willingness to learn new things.Team oriented; professional and collaborative attitude; strong ability to offer suggestions and improvements to processes.Fluent in English and native or fluent in Spanish, nice to have Catalan.ADDITIONAL REQUIREMENTS:Knowledge of Audio-Visual setup and videoconference system.Autodesk AutoCAD or Revit nice to have.Proficient in operating BMS (Building Management Systems).HVAC knowledge.About AutodeskWelcome to Autodesk Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.We take great pride in our culture here at Autodesk – our Culture Code is at the core of everything we do. Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.When you’re an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better future for all. Ready to shape the world and your future? Join usSalary transparencySalary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, we also have a significant emphasis on discretionary annual cash bonuses, commissions for sales roles, stock or long-term incentive cash grants, and a comprehensive benefits package.
#J-18808-Ljbffr

  • Facilities Coordinator

    hace 3 semanas

    España CBRE A tiempo completo

    Facilities Coordinator Job ID 192906 Posted 08-Nov-2024 Service line GWS Segment Role type Full-time Areas of Interest Building Management Location(s) Madrid - Madrid, Comunidad de - Spain About the Role: As a CBRE Facilities Coordinator, you will work with clients,...

  • Facilities Coordinator

    hace 3 semanas

    España CBRE A tiempo completo

    Facilities Coordinator Job ID 192906 Posted 08-Nov-2024 Service line GWS Segment Role type Full-time Areas of Interest Building Management Location(s) Madrid - Madrid, Comunidad de - Spain About the Role:As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This...

  • Facilities / Workplace Coordinator (3 months temporary contract)

    hace 3 semanas

    España Jones Lang LaSalle A tiempo completo

    Facilities / Workplace Coordinator (3 months temporary contract)JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to...

  • Facilities / Workplace Coordinator (3 months temporary contract)

    hace 3 semanas

    España JLL A tiempo completo

    JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory, and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...

  • Assistant Facilities Manager

    hace 1 semana

    España Jones Lang LaSalle Incorporated A tiempo completo

    Assistant Facilities ManagerApply remote type: On-sitelocations: Barcelona, ESPtime type: Full timeposted on: Posted 5 Days Agojob requisition id: REQ395754JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our...

  • Assistant Facilities Manager

    hace 2 semanas

    España Jones Lang LaSalle A tiempo completo

    JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they...

  • Assistant Facilities Manager

    hace 2 semanas

    España Jones Lang LaSalle A tiempo completo

    JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they...

  • Assistant Facilities Manager

    hace 2 semanas

    España JLL A tiempo completo

    JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they...

  • Assistant Facilities Manager

    hace 2 semanas

    España JLL A tiempo completo

    JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...

  • Assistant Facilities Manager

    hace 2 semanas

    España JLL A tiempo completo

    JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...

  • Office Facilities Co-Ordinator

    hace 2 semanas

    España Autodesk A tiempo completo

    You will proactively coordinate all day-to-day facilities operations including repairs and enhancements. You will supervise and maintain the site to meet high company standards for safety, organization, orderliness, cleanliness and aesthetics and monitor budgets. You will coordinate health, safety, and environmental compliance activities on the site and...

  • Control of Works and Space Workflow Coordinator

    hace 3 semanas

    España CBRE A tiempo completo

    Control of Works and Space Workflow Coordinator Job ID 187742 Posted 08-Oct-2024 Service line GWS Segment Role type Full-time Areas of Interest Building Surveying/Consultancy Location(s) Madrid - Madrid, Comunidad de - Spain Control of Works and Space Workflow Coordinator Service line GWS Segment Role type Full-time Areas of Interest: Building...

  • Office Facilities Co-Ordinator

    hace 3 semanas

    España Merantix A tiempo completo

    Job Requisition ID # 24WD83005Position OverviewYou will proactively coordinate all day-to-day facilities operations including repairs and enhancements. You will supervise and maintain the site to meet high company standards for safety, organization, orderliness, cleanliness and aesthetics and monitor budgets. You will coordinate health, safety, and...

  • Security Coordinator

    hace 3 semanas

    España ENGIE Group A tiempo completo

    ENGIE Mexico, Energy at the service of the country ENGIE is a global leader in low-carbon energy and services. With our 170,000 employees, our customers, partners and stakeholders, ENGIE is committed to accelerate the transition towards a carbon-neutral world, through reduced energy consumption and more environmentally-friendly solutions. We are committed to...

  • Health and Safety

    hace 2 semanas

    España TD SYNNEX A tiempo completo

    Es muy gratificante trabajar en una empresa en la que TÚ marcas la diferencia! Si ta apasiona un sector en continua evolución como el de la tecnología de la información y disfrutas trabajando en un entorno dinámico, avanzado y de colaboración, TD SYNNEX es la empresa perfecta para ti. Únete a nuestro equipo para conectar el mundo con la potencia de la...

  • Project Coordinator

    hace 3 semanas

    España Nordex SE A tiempo completo

    Project Coordinator (m/f/d) REQUISITION ID: 8539 LOCATION: Tajonar, ES, 31192 DEPARTMENT: Engineering MISSION: Project coordination and tracking in PM/EPC planning department TASKS: Scheduling of main component demands according to project needs. Follow up on not configurable options with the relevant engineering departments. Release, monitoring and...

  • Workplace Coordinator Barcelona

    hace 3 semanas

    España Criteo A tiempo completo

    What You'll Do: As part of the Criteo Workplace team (WP), the Workplace Coordinator (France) will be part of a team focused on soft services, working alongside vendors and partners (landlords) to ensure smooth day-to-day operations in our Barcelona office. This position requires a high level of service attitude, communication, and negotiation skills. It is...

  • Site coordinator

    hace 3 semanas

    España Stars Restaurant A tiempo completo

    Position SummaryAlexion is strengthening its’ Finance team to manage sustained growth of the core Commercial indications and expansion of activities within R&D. This position will report into the Iberia Finance Lead, Spain.The Site Coordinator & Finance Support position will be in charge of supporting the full Alexion facilities and Finance& Commercial...

  • Project Coordinator

    hace 3 semanas

    España Associated Traffic AG A tiempo completo

    AsstrA is an ambitious team located in 25 countries. Over 1,400 employees work in Europe, CIS countries, Asia, and the USA. For more than 27 years, AsstrA has offered a full range of transport and logistic services: road, sea, rail, air transportation, intermodal transportations, customs services, and cargo insurance. As a result of the rapid development of...

  • Facility Coordinator Italy

    hace 3 semanas

    España C&A A tiempo completo

    About the role in C&AWe build on traditions as long as they don't stop us from growing. Therefore, we continuously reflect our actions and strive for improvement. This is the only way we can live up to our own standards to reinvent the fashion business in a sustainable way.As Facility Coordinator you will be responsible for the Facility Management...