Accounts Payable Operations Specialist

Working at Mileway We offer an opportunity you simply won’t find anywhere else. In less than six years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 575-plus team across twenty-seven offices in ten countries. We are looking for a detail-oriented professional to join as Accounts Payable Operations Specialist at our Valencia office. The Accounts Payable team is an integral part of Mileway’s Corporate Operations function, and oversees the accurate and timely processing of corporate and property invoices across a portfolio of over 900 entities, and is playing a critical role by taking on accountability for the full invoice life cycle leading up to payment, ensuring that all payables are processed within the published SLAs and are in line with policies. Our culture is fast-paced and highly international, with team members from more than 50 countries, bringing diverse perspectives and a “can-do” attitude to everything we do. While we have already achieved a lot, we’re only just getting started – our purpose is to be Europe’s leading provider of last mile logistics real estate, enabling businesses to thrive, driving sustainability forward, and shaping the cities of tomorrow. To get there, we live by our values: Drive, Trust, Grow, Together. You’ll be based at our Valencia office. While we embrace a flexible approach to work, our policy requires working from the office three days a week. To support this, we provide a state-of-the-art technology package to keep you connected at all times. What you will do: Vendor Invoice Processing Review, code, and process vendor invoices in Basware for Corporate, OPEX, service charge, non-recoverable and CAPEX invoices Correct vendor invoices that have been rejected during the validation and approval flow Investigate vendor invoices that have been fully approved but failed transfer to our ERP Raise disputes to vendors on incorrect invoices Escalate to Supervisor any issue that would prevent the timely processing of vendor invoices Management of Queries Action all vendor requests and internal queries related to the status of invoices received in the Accounts Payable functional mailboxes Vendor Management Create new vendors, update existing vendor database, perform callback Action debit balances to ensure funds are collected for the outstanding credit notes Perform vendor statement reconciliation and liaise with vendors/internal teams regarding aged open payables Process improvement Highlight any process related constraints to supervisor Ad-hoc Actively participate in ad-hoc projects, tasks Liaise with other internal/external teams to align/improve processes related to accounting What you will bring: Previous experience in Accounts Payable or similar field Knowledge of basic accounting principles – Real Estate accounting knowledge would be an advantage Demonstrate awareness of requirements in respect of VAT and payments English fluency, German language is highly preferred Basware knowledge/experience will be an advantage Any other experience with an invoice management tool is an asset Strong analytical and numerical ability High level of attention to details Good planning and organizing skills - ability to manage multiple tasks and work under deadlines Good communication skills, team mindset Wish to work and grow in an international environment Good command of Microsoft Office tools If this sounds like the right next step, we’d love to hear from you Please submit your CV (and a short motivation) via our careers portal. If you have any questions, please reach out to Thabile Khumalo at Our vision is to be the number one gateway to urban communities. To get there, we live our values: Drive, Trust, Grow, Together. #J-18808-Ljbffr