Office Manager

Office Manager (with Facilities & Management Support for Barcelona) Location: Madrid, Spain Type: Full-time / On-site About the Role As our Office Manager in Madrid, you will be the beating heart of our daily operations — a true "wearer of many hats." You ensure our teams, visitors, and leaders feel supported, welcomed, and empowered to do their best work. You oversee the smooth running of both our Madrid office and selected facility and purchase responsibilities for our Barcelona office, while also providing administrative support to C-level leadership and a division head. If you enjoy making things run effortlessly behind the scenes, thrive in a dynamic environment, and love being the "glue" that keeps people and spaces connected, this role is for you. Your responsibilities: 1. Office & Facility Management (Madrid + Barcelona) You are our everyday host and operational anchor: Create a warm, professional, and welcoming environment for colleagues, clients, and visitors — whether in person, by phone, or via email. Ensure offices (Madrid primarily, Barcelona remotely) remain tidy, functional, and aligned with our company values. You keep both offices running smoothly: Manage purchases, supplies, deliveries, and relationships with external vendors. Coordinate cleaning services, oversee maintenance tasks, and ensure all office spaces are well maintained. Ensure meeting rooms are prepared, stocked, and equipped. Ensure communal spaces are organized, replenished, and pleasant (drinks, plants, recycling, etc.). Support facility-related activities for the Barcelona office, including purchasing, maintenance coordination, and event logistics. 2. Administration & Back-Office Support Provide administrative support for HR including onboarding, and offboarding, using the different checklists and platforms Support in providing portables to new employees in collab with our IT team Support training coordination: scheduling, participant management, room preparation, and catering. Assist in fleet management, documentation, and service coordination. Maintain efficient office procedures and internal systems. 3. Event Coordination Organize internal and external events, workshops, and team activities for both Madrid and Barcelona offices. Coordinate logistics, invitations, catering, materials, and follow-up. Support company-wide initiatives and celebrations to enhance team spirit. 4. Management Assistance (C-level + Division Head) - limited Provide proactive administrative support including agenda management, travel arrangements Serve as an organizational point of contact and gatekeeper when needed. Ensure effective communication flow and handle confidential information with discretion. Who you are A warm, energetic, and service-oriented personality who loves working with people. Native Spanish speaker with excellent communication skills in English. Strong sense of ownership and the ability to work independently with limited supervision. Bachelor's degree and prior experience in office management (junior profiles welcome). Excellent MS Office skills and quick adaptation to new tools and systems. Organized, detail-oriented, and able to prioritize effectively. A natural problem solver who enjoys a bit of positive pressure. Flexible, reliable, loyal, discrete, accurate, and always a team player. What we offer You'll join an ambitious, fast-growing, and internationally minded company with a strong vision and a passion for excellence. On top of an attractive salary package, you will enjoy: A vibrant, entrepreneurial environment led by award-winning leadership. A clear company strategy, strong values, and exciting growth potential. A supportive team and direct reporting line to our COO, with multiple stakeholders A flat organization with short communication lines and plenty of autonomy. A culture built onJPEG: Joy in Partnership, going the Extra mile, and Getting things done. Ready to Become Our Office Rock? Send us your CV and motivation letter. We look forward to welcoming you to our QbD family