Management Assistant
hace 17 horas
Press Tab to Move to Skip to Content LinkSelect how often (in days) to receive an alert:Management AssistantLocation: Madrid, ESCompany: BarcoJob PurposePlan, coordinate, and control HR, administrative, and general services. Act as the coordinator/contact person between the local team, the Country Manager (CM), Barco NV headquarters, and external companies. Assist all parties by resolving and verifying various types of issues, from the most important to the least important.Key ResponsibilitiesManage schedules and deadlinesSupport Personnel Management: payroll, expense reports, leave, sick leave, fuel, training, employment contracts, onboarding/departure of employees, point of contact for the team on these subjectsSupport Supplier Accounting Management: account opening, verification and follow-upVarious Administrative Tasks: purchasing supplies, handling mail, archiving, answering the phoneResponsible for the office: reception, maintenance, security, air conditioning maintenanceEnsure smooth and adequate information flow within the companyOrganize, improve, and maintain administrative proceduresImplement headquarters' procedures and directives locallyEnsure operations comply with policies and regulationsWorking RelationshipsInternalCountry Manager: direct liaison with the CMLocal Team: main contact for the local team and communication to the local team on all administrative mattersCentral HR Team: main contact on HR-related issuesCentral Finance Team: main contact on financial mattersExternalSuppliers: related to the Madrid office, payroll partner, training organizations.Specific Professional KnowledgeEducationBac+2/+3 in administration management or equivalentSkillsGood knowledge of supplier accounting mechanismsKnowledge of office management procedures, department-specific policies, and legal rulesProficient user of MS OfficeAnalytical mind capable of problem-solvingAble to handle confidential data and subjects (HR, Suppliers...)Excellent organizational and multitasking skillsGood interpersonal skills and team spirit
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