Administrative Paralegal

Location Barcelona Office - Spain The Team You will be part of the Immigration Department, reporting to the Head of Immigration France and also giving support to other areas (Tech Department) of Lexidy. You are going to deal with all international mobility-related cases. As a multifaceted team, our experts can respond to multiple different types of questions. Mission Support the legal team in optimizing immigration processes and enhancing client experiences through innovative technology and dedicated assistance. Foster collaboration and efficiency while actively contributing to a positive team environment focused on continuous improvement and client care. Tasks Assist the Legal team with various immigration processes, including preparing and submitting documentation for immigration applications. Schedule appointments at Consulates and the Préfecture. Submit residence permit applications and track their progress. Conduct follow-ups with legal authorities regarding the status of cases. Draft and edit legal documents and forms using advanced technology tools to enhance efficiency and accuracy. Engage with clients to provide updates on documentation and processes via HubSpot. Implement automated triggers in HubSpot to ensure clients receive timely status updates. Accompany clients to appointments, serving as an interpreter and ensuring a smooth experience. Assist clients in resolving bureaucratic challenges and navigating complex processes. Support attorneys in conducting thorough legal research to facilitate case preparation and strategy. Organize and maintain legal archives and records. Manage correspondence with the post office and prepare expense reimbursement requests. Perform general administrative tasks to ensure smooth office operations. Maintain strict confidentiality and uphold ethical standards in handling sensitive client information, adhering to professional codes of conduct. Advocate for the effective use of technology within the legal team, promoting best practices and tools that enhance productivity and streamline processes. Implement, manage, and maintain automation tools to streamline legal and administrative processes, ensuring smooth integration with existing software systems. Provide training and technical support to the team on automation tools, act as the main point of contact for troubleshooting. Benefits Free coffee, drinks and healthy snacks A Career Development Plan: takes place every six months and is focused solely on you A network of coaches and mentors to boost your leadership skills and personal development Access to learning and development platforms Flexible working with remote options Corporate Erasmus opportunities within our offices around Europe Accountability is one of our favourite words. We strive for autonomous and independent ways of working Growth opportunities, both locally and globally You have : Previous experience in an administrative legal role is a plus A collaborative, flexible, and positive can-do attitude - always willing to learn and help steer the team to work well together. Passion, energy, and commitment Fluent in English and French (C1 / C2). Other languages are definitely a plus Excited about and curiosity about digital tools, process automation and innovation A natural tendency to share knowledge with your colleagues. You will communicate ideas clearly and ensure everyone understands. A client‑centric approach. You are a true partner and someone who genuinely cares about the people you help. You go out of your way to give them what they need to serve the business. You enjoy solving problems. You love taking on complex challenges and finding creative solutions. You are motivated and driven. Voluntarily participate in new challenges without waiting to be asked. And this would be awesome : Entrepreneurial mindset (Lexidy is expanding. We need your business ideas to continue to cross borders) Experience in a hyper‑growth stage startup Experience with digital tools such as HubSpot Project management skills, including planning, prioritizing work and meeting deadlines Diversity At Lexidy inclusion and diversity are essential. We encourage people from all ethnic groups, genders, sexualities, ages, and abilities to apply. We want to hear from you Join an exciting challenge Apply now Please note that we use AI‑assisted tools to support the initial screening of applications; however, all hiring decisions are ultimately made by human reviewers. #J-18808-Ljbffr