Operations & Logistics Specialist

Operations & Logistics Specialist Are you energized by international trade global logistics and supporting high-performing commercial teams? We’re hiring an Operations & Logistics Specialist in Madrid, Spain, offering $60,000–$65,000 USD (approximately). This is an exciting opportunity to join a well-respected US company—a globally connected trading organization—where every day brings new challenges, new markets, and new opportunities to learn. You will work closely with Traders and Operations teams across the world coordinating shipments, handling import/export processes, managing documentation, solving problems, and ensuring every transaction moves smoothly from origin to delivery. This role is perfect for someone who is curious, detail‑oriented, proactive, and not afraid of challenges. If you enjoy taking ownership, navigating international logistics, and supporting a fast‑paced commercial environment, this could be the ideal fit. This full‑time position is based in Madrid, Spain and may require occasional travel depending on the needs of the company. What You’ll Do General Responsibilities Develop foundational product knowledge to make informed logistics and operational decisions. Stay knowledgeable about global supply chains, geopolitical developments, and industry publications. Build strong relationships with warehouses, freight partners, brokers, suppliers, and internal teams. Purchasing & Logistics Coordination Prepare and enter purchase contracts into internal systems; route for approvals and send to suppliers. Coordinate international shipments end‑to‑end working closely with Traders on timing and requirements. Manage imports including customs clearance, drayage, port coordination, and warehouse logistics. Book freight with carriers and freight forwarders; negotiate logistics rates when needed. Handle shipping documents with the highest attention to detail— invoices, bills of lading, insurance certificates, certificates of origin / quality. Ensure shipments comply with all customs regulations, labeling requirements, and material specifications. Assemble full cost breakdowns from origin to delivery for P&L analysis. Sales & Customer Support Prepare and enter sales contracts into internal systems and obtain necessary approvals. Manage certificates of analysis, customer specifications, and supporting documents for sales files. Coordinate delivery schedules and ensure warehouses release material correctly and on time. Monitor billing coding of freight / warehouse invoices and resolve shipment‑vs‑forecast variances. Risk & Inventory Management Track inventory warehouse stock and positions across active books. Monitor A / R exposure for assigned customers and ensure the team has up‑to‑date information. Communicate with Traders, Risk teams, and brokers to support hedge orders (futures / derivatives). Understand price and position risk within assigned books. Qualifications Professional fluency in English and Spanish. Associate or Bachelor’s in Business, Finance, Accounting, Supply Chain, or similar. 2 years of experience in logistics, international trade, trading operations, transportation, or supply chain. Strong math skills and high comfort level with Excel and Outlook. Excellent communicator with strong relationship‑building skills. Highly organized; able to manage details, documentation, and multiple moving parts. Independent worker with the ability to collaborate across levels and departments. Detail‑oriented, accurate, and a natural problem‑solver. Experience with AS400 or similar systems is a plus (training provided). The advertised pay range represents what we believe at the time of this job posting that our client would be willing to pay for this position. Only in special circumstances where a candidate has education, training or experience that far exceeds the requirements for the position would we consider paying higher than the stated range. Key Skills Shipping & Receiving Forklift Warehouse Management Agriculture SyteLine Warehouse Experience Warehouse Distribution Experience High‑end Sales OSHA Warehouse Management System Supervising Experience Logistics StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on