Documentation and Project Responsible

Sobre Horse Technologies Horse Technologies forma parte de Horse Powertrain Limited, una nueva empresa independiente de soluciones para sistemas de propulsión, con más de 125 años de legado de Renault y Geely. Desarrollamos y producimos motores híbridos y de combustión, así como transmisiones de clase mundial, para impulsar el avance de nuestra industria, comprometidos con alcanzar un modelo energético sostenible. Este puesto está contratado por la División Horse Technologies y tiene su sede en (escribe la ubicación correcta: ciudad y/o país) , con posibilidad de viajes ocasionales a otros centros de Horse Powertrain. ¿Por qué unirte a nosotros? En Horse Technologies, una división de Horse Powertrain, tendrás la oportunidad de impulsar tu desarrollo profesional mientras generas un impacto real. Formarás parte de un entorno dinámico e internacional, rodeado de personas comprometidas, colaborativas y con vocación de cuidado. Si estás listo para construir la excelencia junto a nosotros, tu talento será reconocido y recompensado. Nature and Scope of Responsibilities Exercised Reporting to the Operations and Warehouse Manager, he/she will: Be responsible for managing and securing all logistics documentation and SAP transactions related to the operations of an Aftersales warehouse, in order to ensure the accuracy of physical and system flows, data reliability, regulatory compliance, and a high level of customer service throughout the lifecycle of spare parts. Purpose of the Job Ensure the timely delivery of required part number for products, materials and supplies to the afrersales logistics department, as requested by the projects or serial life modifications. Main Responsibilities Material/Part Master Data Management (S/4HANA) Maintain and validate Material Master data in S/4HANA, including: Basic Data Logistics (Warehouse / Storage Location views) Units of Measure (UoM) Packaging and handling attributes (To be decided after reviewing with Packaging team) Control material creation, extension, and changes using MDG or governance workflows Ensure material master data supports warehouse execution and Aftersales service BOM (Bill of Materials) Management – SAP S/4HANA Create, update, and maintain Bills of Materials for: Kits, assemblies, service parts, and aftersales configurations Ensure BOM accuracy for picking, kitting, packing, and shipping Manage BOM versions, validity dates, and change history Coordinate BOM changes with Engineering, Procurement, and Warehouse Operations Analyze operational incidents caused by BOM errors and implement corrective actions Packaging & Handling Data Governance (To be updated after reviewing with Packaging team) Maintain accurate packaging data documentation (dimensions, weight, quantity per package, palletization) Validate that packaging instructions are correctly reflected in systems and documentation Stock & Inventory Documentation Ensure proper documentation of stock movements and inventory adjustments Analyze inventory discrepancies related to master data or documentation errors Compliance, Audit & Traceability Ensure documentation traceability for all warehouse documentation transactions Support internal and external audits (logistics, quality, financial) Maintain audit trails for BOM changes, part revisions, and documentation corrections Cross-Functional Coordination Act as the interface between: Warehouse Operations Procurement & Supply Chain Engineering / Product Data (for BOM and part definitions) Customer Service / Aftersales IT / ERP / WMS teams Translate operational constraints into data and documentation requirements Change Management & Continuous Improvement Assess the impact of part number, BOM, or documentation changes on warehouse operations Coordinate system updates linked to new parts, new BOMs, or revisions Propose improvements to documentation processes and data governance Support digitalization and automation initiatives (master data workflows, controls) Risk Management & Service Protection Identify risks related to incorrect documentation, BOM errors, or part master data issues Prevent service disruptions caused by wrong part definitions or system inconsistencies Support customer protection by ensuring accurate documentation for deliveries and returns Typical SAP S/4HANA KPIs to manage (TbC) Material document error rate BOM accuracy rate Master data correction lead time Inventory discrepancies linked to data issues Number of operational incidents caused by SAP errors Autonomy and Latitude of Action The Documentation Responsible operates with high autonomy in daily SAP S/4HANA documentation and master data management, medium autonomy in corrective actions and data changes, and limited autonomy in structural, contractual, or system-impacting decisions, within defined governance rules and approval workflows. Main Relations Internal Relationships The position works in close coordination with internal stakeholders to ensure accurate documentation, master data governance, and smooth warehouse operations. Warehouse Operations Daily interaction with inbound, storage, picking, packing, and outbound teams Coordination on documentation issues, posting errors, discrepancies, and corrective actions Support to warehouse supervisors on SAP-related execution topics Aftersales / Customer Service Interface on documentation related to deliveries, returns, claims, and customer escalations Support customer protection and service level commitments through accurate data and traceability Supply Chain & Planning Support planning activities through reliable master data and inventory accuracy Procurement Coordination on goods receipt documentation, supplier returns, and master data consistency Engineering / Product Data (if applicable) Coordination on part numbers, BOM structures, revisions, and supersessions Validation of BOM changes from an operational warehouse perspective Finance / Controlling Interface on stock valuation, inventory adjustments, and audit documentation Support financial close and reconciliation activities related to logistics movements IT / SAP Support Collaboration on SAP S/4HANA issues, defects, authorizations, and enhancements Participation in SAP projects, testing, and process evolution Quality / Compliance / Audit Support internal and external audits Ensure documentation traceability and compliance with procedures and standards Management Reporting on documentation quality, data issues, risks, and improvement actions Escalation of high-impact or systemic issues External Relationships The role interacts with external partners as required to secure documentation accuracy and operational continuity. Logistics Service Providers (3PLs if needed) Coordination on SAP documentation execution and data accuracy Resolution of discrepancies related to inbound, outbound, and inventory movements Transport Providers / Carriers Interface on shipping documentation, delivery confirmations, and claims support Documentation support for damages or shortages Suppliers Coordination on receiving documentation, returns, and discrepancies Support master data and packaging information alignment Customers (Indirect) Indirect interaction through customer service on documentation clarification and traceability Support resolution of documentation-related customer issues Auditors / Regulatory Bodies (as required) Provide documentation, data extracts, and traceability evidence during audits Skills and Knowledge Required for Holding the Job SAP S/4HANA & Systems Knowledge Strong hands‑on knowledge of SAP S/4HANA logistics modules, including: Materials Management (MM) Logistics Execution (Inbound / Outbound Deliveries, Material Documents) Inventory Management Knowledge of BOM management Understanding of material master data structure (Basic Data, Logistics views, UoM, packaging data if requested) Familiarity with SAP MDG or master data governance workflows (preferred) Knowledge of SAP integration with EWM / WMS (preferred) Warehouse & Aftersales Logistics Knowledge Solid understanding of warehouse processes: Inbound, put‑away, storage Picking, packing, kitting Outbound and returns Knowledge of aftersales logistics flows (spare parts, service parts distribution) Understanding of inventory control, cycle counting, and physical inventories Awareness of packaging, handling, and transport constraints Documentation & Data Governance Skills Ability to ensure consistency between physical flows and SAP documentation Strong attention to detail and data accuracy Capability to analyze documentation errors and implement corrective and preventive actions Understanding of traceability and audit requirements Knowledge of document control and approval processes Analytical & Problem‑Solving Skills Strong root cause analysis capability (data‑driven approach) Ability to assess operational impact of master data or BOM errors Structured approach to issue resolution and prioritization Decision‑making within defined governance and approval limits Process & Continuous Improvement Skills Ability to identify improvement opportunities in SAP and documentation processes Experience contributing to process optimization or digitalization projects Capability to formalize procedures, SOPs, and work instructions Change management awareness Communication & Coordination Skills Clear and professional communication with operational and support teams Ability to work cross‑functionally with: Warehouse operations Supply chain & procurement Engineering / product data Finance & IT Ability to explain SAP and data constraints to non‑SAP users Strong collaboration and facilitation skills Compliance, Risk & Quality Awareness Awareness of financial, operational, and compliance risks linked to documentation errors Understanding of internal controls and audit expectations Strong sense of responsibility, ethics, and data ownership Behavioral & Personal Skills High level of rigor, reliability, and accountability Autonomy and ability to work under pressure Proactive mindset and solution orientation Customer‑ and service‑oriented mindset (aftersales context) Ability to manage priorities and deadlines Language & Tools Proficiency in English (written and spoken), Spanish/French preferred. Strong command of Powerpoint, Excel and reporting tools Required Experience Overall Professional Experience 4–7 years of professional experience in logistics, supply chain, or aftersales operations Proven exposure to end‑to‑end logistics flows, from inbound receipt to outbound delivery and returns SAP & Systems Experience 3–5 years of hands‑on experience using SAP in an operational logistics context Practical experience with SAP S/4HANA logistics processes, including: Goods Receipt / Goods Issue Inbound & Outbound Deliveries Stock Transfers and Inventory Adjustments Experience working with SAP Fiori apps preferred Exposure to SAP EWM or external WMS integration is an advantage Documentation & Master Data Experience Proven experience managing logistics documentation in SAP Experience maintaining material master data (UoM, logistics views, packaging attributes if requested) Practical experience creating or maintaining BOMs for kits, assemblies, or service parts Experience analyzing documentation or data issues and implementing corrective actions Cross‑Functional & Project Experience Experience working cross‑functionally with: Warehouse Operations Supply Chain & Procurement Finance IT / SAP Support Participation in process improvement, SAP rollout, or system enhancement projects is an advantage Compromiso con la igualdad de oportunidades En nuestra empresa, estamos comprometidos con la igualdad de oportunidades y seleccionamos a las personas en función de sus competencias y cualificaciones. Animamos especialmente a postularse a personas pertenecientes a grupos subrepresentados. Cómo postularse La fecha límite para enviar tu candidatura es (escribe aquí la fecha límite) , aunque el proceso de selección se llevará a cabo de forma continua. Ten en cuenta que, debido a la normativa sobre protección de datos, no aceptamos solicitudes enviadas por correo electrónico. ¿ienes preguntas? Si tienes alguna consulta adicional sobre el puesto, puedes contactar con el/la responsable de selección: (tu nombre completo y correo electrónico aquí) . Para preguntas relacionadas con el proceso de selección, por favor contacta con el/la reclutador/a: (nombre completo y correo electrónico del reclutador aquí) . Horse Technologies forma parte de Horse Powertrain Ltd, líder global en soluciones de sistemas de propulsión. Conoce más en #J-18808-Ljbffr