Administrative Operations Coordinator

hace 1 semana

Madrid, España Infinit A tiempo completo

Job Title: Administrative Operations Coordinator

Type: Full-Time

Experience: 1 year

Location: Madrid

What about us?

Created in 2023, INFINIT operates in more than 6 countries and has in excess of 150 employees of different nationalities.

At INFINIT we are reshaping the future of SMEs in select industries with an all-in-one platform that empowers small business owners and their staff to seamlessly manage and optimize every aspect of their business. By focusing on a select few industries we have been able to bring a high level of expertise to our customers and unlock huge areas of potential growth for them.

Join us at INFINIT as we revolutionize and positively impact the global economy, and embark on a journey of growth and innovation. Your FinTech adventure begins here

As an Administrative Operations Coordinator at INFINIT, you will be a key support to the CEO and leadership team, helping to streamline administrative tasks, manage logistics, and ensure everything runs smoothly behind the scenes. You’ll play an essential role supporting business operations with organization, precision, and a 'get things done' attitude.

What do we want to achieve together?

  • Administrative Efficiency : Manage bookings, track and report expenses, handle Excel-based tasks, and organize schedules and logistics to ensure seamless operations. Assist with travel arrangements, prepare itineraries, and manage document filing.
  • Operational Support : Proactively anticipate challenges and offer creative solutions to simplify the CEO’s workload. Facilitate communication between teams, manage daily priorities, and prepare updates or summaries for the CEO.
  • Office Management : Oversee office supplies and ensure the workspace is well-maintained. Coordinate with vendors for office-related needs, including equipment maintenance and facilities management. Organize team events and support with onboarding logistics for new hires.

Minimum Requirements:

  • Education : A Bachelor's degree, diploma, or equivalent.
  • Experience : At least 1 year in a similar role or relevant experience.
  • Languages: Fluency in English is required; proficiency in French or Spanish is a plus.
  • Technology Savvy: Familiarity with SQL, Notion, Excel and basic administrative tools is beneficial (but even more important is your eagerness to learn and grow).
  • Communication Skills: Clear communication and strong follow-through are part of your work style; you’re organized, dependable, and responsive.
  • Proactive Mindset: You’re self-motivated, results-driven. You adapt easily to change, enjoy bringing fresh ideas to the table, and take initiative to make an impact.

What will you find working at INFINIT?

  • Inspiring Mission: We are dedicated to revolutionizing business financing and making a positive impact on the European economy. Your work at INFINIT will have a lasting effect on businesses and communities.
  • Diverse and Inclusive Team: Join a dynamic and international team of over 7 nationalities.
  • You'll have the chance to work with experienced professionals from around the world, fostering a rich learning environment.
  • Flexibility and Ownership: We trust our team and we are goal-oriented.
  • Competitive salary: Because we're building this together.
  • Day off on your birthday.
  • Quality Time Together: We foster a sense of community with annual gatherings and bi-weekly office team gatherings.
  • Health and Well-being: Your health matters to us.

Diversity & Inclusion

INFINIT promotes an inclusive culture that seeks equity and values different perspectives. We are proud to be an equal opportunity employer and consider all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic.

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