Coordinator - IE Center for Health & Well-being

OverviewAre you interested in joining a dynamic and international team of professionals to transform education? IE University's IE Center for Health & Well-being is looking for an Coordinator to join its team Center for Health & Well-being, IE University The Center for Health & Well-being was created in 2019 with the mission to take a holistic and human approach to developing the skills needed to be our best. We collaborate across IE to proactively cultivate a caring community and to strengthen the awareness, knowledge, and practices necessary to navigate daily challenges and live with purpose, balance, and perspective. We are looking for a Program Coordinator to join our team, with a strong focus on organization, systems management, process improvement, and operational support across the Center. This role requires exceptional attention to detail, mastery of digital tools (especially Excel), and the ability to create structure, streamline processes, and ensure smooth execution of both academic and non-academic initiatives. The Coordinator will support the entire Center and contribute to enhancing how we work, communicate, and deliver value to our community. Why IE University? With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.   Our Purpose At IE University, we foster positive change through education, research, and innovation. As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime. Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.   Our People At IE we are:People-driven Change Builders Autonomy Enthusiasts Communication Enthusiasts Knowledge Champions We are looking for a person to join a full-time position in Madrid - IE Tower.ResponsibilitiesYour role as a Coordinator will involve:Operational & Systems Support (Core Priority) Maintain and optimize the Center's internal systems, databases, and documentation to ensure accuracy, clarity, and workflow efficiency. Create and refine processes that enhance coordination across academic courses, events, practices, providers, and internal teams. Manage complex information with precision—tracking deadlines, updating dashboards, organizing materials, and ensuring nothing falls through the cracks. Serve as a central operational point of contact for the Center, ensuring consistency and structure across projects. Academic Program Coordination Work closely with the Associate Directors to support the delivery of academic courses for undergraduate, master, and executive programs. Coordinate with program management teams across IE Schools to ensure accurate student enrollment and communication. Support faculty and students by addressing day-to-day academic queries (attendance, grading, logistics) and liaising with the Registrar when needed. Provide training and troubleshooting support for educational platforms (Blackboard, MS Teams, Zoom). Assist in preparing reports on student progress, course completion, evaluations, and research data, including data consolidation and quality checks. Non-Academic Initiatives & Events Support the Associate Director of Communications & Marketing in the organization and promotion of well-being sessions, workshops, and Center-wide practices. Liaise with student clubs, departments, and partners (Campus Life, Maintenance, IT, etc.) to coordinate logistics, venues, and communication. Ensure all administrative aspects related to non-academic initiatives are organized, up to date, and aligned with the Center's operational standards. Administrative & Financial Coordination Manage expense reports, reimbursements, and invoice processing with accuracy and timely follow-up. Coordinate logistics for faculty and guest travel when needed. Maintain organized administrative records and ensure smooth communication with the Administration Department. QualificationsTo thrive in this role, you should possess the following qualifications:Bachelor's Degree. Strong connection to the mission and values of the Center for Health & Well-being. Exceptional organizational skills and a genuine enjoyment of creating clarity, structure, and efficient workflows. High proficiency in Excel and confidence working with systems, data, and digital platforms. Fluency in English and Spanish is required. Experience with IE systems (Atenea, Power BI, IE Connects, Qualtrics, Teams) is highly preferred. Operational mindset with the ability to track multiple moving parts and maintain updated documentation. Strong communication and interpersonal skills; able to collaborate effectively with students, faculty, and internal/external stakeholders. Comfortable managing simultaneous projects under tight timelines. Team-oriented, collaborative, and proactive. Flexibility to support events outside regular hours. Familiarity with IE's ecosystem is highly desirable. We know the confidence gap can keep great candidates from applying, if this role resonates with you, we encourage you to submit your application. Unleash your full potential and make an impact. The next move is yours  If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.   At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.