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Corporate Assistant ManagerLocation: ValenciaDepartment: Corporate SolutionsLevel: Assistant Vice President 3Employment Type: Full time PermanentThe Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross‑jurisdictional services. With our clients at the heart of everything we do, our hard‑working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over 13,000 employees across 112 offices worldwide. Your career with us should reflect your energy and passion.That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience, give you the support to be at the top of your game, and offer the freedom to be a positive disrupter and turn big ideas into bold, industry‑changing realities.Role summaryJoin our team as a Corporate Assistant Manager within Apex Corporate Solutions. We’re looking for a detail‑oriented and proactive professional to play a key role in managing corporate governance and supporting high‑level decision‑making processes. In this role, you’ll collaborate with talented colleagues to deliver a wide range of administrative, compliance and regulatory services for the Netherlands jurisdiction, supporting clients and their managers. This is an exciting opportunity to combine leadership, governance expertise and client interaction in a dynamic, international environment.Key responsibilitiesLeadership & Team SupportGuide and mentor junior colleagues, ensuring smooth day‑to‑day operations and fostering a collaborative team environment.Corporate Governance & Meeting ManagementProvide comprehensive support for board, committee and shareholder meetings, including preparing high‑quality meeting packs.Coordinate with stakeholders to ensure all documents are accurate, complete and properly approved.Manage convening notices, agendas, proxies and attendance lists in line with corporate and regulatory requirements.Attend meetings to deliver real‑time Company Secretary (CoSec) support.Draft and review meeting minutes, track action points and ensure timely execution and finalisation.Continuity & Follow‑UpMaintain seamless continuity between meetings by liaising with relevant parties and ensuring decisions are implemented as recorded in minutes.Corporate Documentation & CompliancePrepare statutory documents such as articles of association/incorporation and maintain accurate records with the Chamber of Commerce.Handle corporate, regulatory, tax filings, annual financial statements, fund capital calls/distributions, audits and AML/KYC or AML/CFT processes.Conduct screenings in World‑Check and Reliant, prepare BRC forms and manage
